Approve vendor invoices

  1. Open the Approve Vendor Invoices screen.
  2. In the Company field, click to select one or more companies for which you want to approve vendor invoices. If no companies are selected, all companies appear in the list.
  3. In the Vendor field, click to select one or more vendors for which you want to approve vendor invoices. If no vendors are selected, all vendors appear in the list.
  4. In the User field, click to select the user who needs to approve vendor invoices or who is the owner of vendor invoices. The current user is selected by default.
  5. In the Project field, click to select one or more projects for which you want to approve vendor invoices. If no projects are selected, all projects appear in the list.
  6. The Invoice Status field is always Pending Approval.
  7. In the Routing Status field, click and select the routing status of the invoices to view.

    • Active

    • Inactive

    • All

  8. Click Retrieve.
  9. In the Select column, select the checkbox for each invoice you want to review and approve.
  10. Click the Selected Invoices tab.
  11. In the Document field (on the lower left), do one of the following:

    • Click to select the invoice you want to approve.

    • Click to show the next invoice.

    • Click to show the previous invoice.

      Note: If you only selected one invoice on the Invoice List tab, the Document field shows that invoice.
  12. Complete the fields on the Selected Invoices tab as described on the Approve Vendor Invoices Screen Field Reference.
  13. Click Save & Approve.
    Note: ProContractor refreshes the screen only after the save and approval process is complete.
  14. Repeat steps 11 through 13 for each invoice you want to approve.
  15. When you have finished reviewing invoices, click Close.