Generate and print final vendor payment checks using Piracle Create-A-Check

Piracle Create-A-Check is a flexible, secure, easy-to-use check printing solution. It integrates with ProContractor to enable you to create MICR-encoded checks for your employees and your vendors. For more information and details on purchasing Piracle Create-A-Check, Contact Trimble Viewpoint at 800-688-8226.

This procedure describes how to generate vendor payment checks in ProContractor and print them using Piracle Create-A-Check. Note that supplemental stubs are still printed using ProContractor. Before you begin, you must set up your vendor payment check general ledger account for Piracle Create-A-Check on the Bank Account screen.

For complete details on printing vendor payment checks, see the ProContractor Help.

To print final vendor payment checks using Piracle Create-A-Check:

  1. Open the Print Vendor Payments screen.
  2. From the All Tasks pane, select Vendors > Payments > Print Vendor Payments.
  3. Note the active company. If you want to change it, click in the header and select the appropriate company.
  4. In the Payment Posting Group field, do one of the following:

    • Enter the code of the posting group containing the vendor payments you want to print.

    • Click to select the posting group containing the vendor payments you want to print from a Lookup List.

      Note: If all checks in the posting group were previously printed and have a status of Ready to Post, click Yes on the confirmation message to set the checks back to Draft status. The checks will need to be reprinted.
  5. In the Version field, click and select Final.
  6. Set the Primary Sort and Secondary Sort fields accordingly to order the printed vendor payment checks as needed.
  7. Ensure that the value in the Starting Check Number field corresponds to the number of the first check. (The default value is set on the Bank Account screen.) If it is incorrect, enter the number of the first check.
  8. In the Check Date field, enter the date for the printed check or click to select the date from a Date Picker.
  9. Click Begin Printing.

    The check appears on the Check tab.

    Note: In rare instances, check and advice generation may time out; in this case, restart the process.
  10. Complete the following steps on the Check tab to print the vendor payment checks.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed vendor payment checks.
    3. Click .
    4. Under Select Printer, select Create-A-Check Printer.
    5. Click Print.

      Piracle Create-A-Check opens. See the Create-A-Check Help for details on printing the checks.

  11. Complete the following steps on the Checks tab to save a copy of the vendor payment checks.
    1. Click and select the format for the saved copy of the vendor payment checks.
    2. Navigate to the folder where you want to save the copy of the vendor payment checks.
    3. Enter a file name for the saved copy of the vendor payment checks.
    4. Click Save.
  12. If you have enabled a supplemental stub to print for a vendor, the Stubs tab becomes enabled. Complete the following steps on the Stubs tab to print the supplemental stub.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed checks.
    3. Click .
    4. Click Print.
  13. If you are satisfied with the checks (that is, all checks and stubs were successfully printed without paper jams or other printer problems), click All Checks Printed Correctly and click Yes on the confirmation.
  14. If you are not satisfied with the checks (that is, at least one check and stub was not printed successfully and needs to be reprinted or renumbered), click Correct Printing Issues and complete the fields on the Select Checks That Need to Be Reprinted or Renumbered popup window.
Note: If you click Reprint Now in the popup window, you are returned to the Print Vendor Payments screen. You can review the reprinted checks and change their status to Ready to Post by repeating steps 9 through 13.