Vendor Payment Setup - Field Descriptions

Use this table for reference when completing the fields on this screen.

Fields/ButtonsDescriptions
Vendor codeEnter the desired vendor code.
SwitchSelect to quickly switch to a different vendor.
Payment method

If you want to change the payment method from ePayments to Check on multiple vendors at once, go to Accounts Payable > Utilities > Reset ePayments Vendor to Check.

Select the payment method you would like to use:
  • Select ePayments to include this vendor in the ePayments export file. The vendor address and account reference must be entered on the Vendor Main Properties screen before selecting this option.
  • If the Cash Management module is not present, only the Print check option is available.
  • Only vendors set up for the payment method identified when the processing group was initiated will be included.
  • If the vendor has a relationship with Comdata, select Comdata; otherwise leave this checkbox clear. This is for informational use only and does not affect Spectrum's payment processing. See also Comdata Processing Guide.
Electronic payment details
When either the Electronic payment or Print check / Send electronic pre-note payment method is selected above, the following fields display.
Note: Canada does not support pre-notes.
Account codeEnter the vendors account code for ACH payment.
Account typeEnter the vendor's account type for the ACH payment, or use the drop-down list to select from a list of available account types.
Routing #Enter the vendor's ABA number for the ACH payment.
Credit card
Note: These checkboxes display only if the Cash Management module is installed.
Credit card issuer?Select this checkbox if the selected vendor is issued to pay the credit card bill for purchase of goods and services. Selecting this checkbox also prevents the user from accidentally trying to pay the credit card with itself.
Account codeEnter the credit card account number associated with this vendor. Entry in this field is required if the Credit card issuer checkbox on this screen is selected. It is important to use a scheme that will not compromise the actual card numbers in the event that a thief comes into contact with discarded reports.

Viewpoint recommends that you enter the last four, five, or six digits of the account number or use the employee's initials with the last 4 credit card numbers. For example, Credit Card Account BOA1234 with Card Number AEO1234 would protect against fraudulent credit card use.