Qty this period

This is the first entry field if the Accounts Payable Installation Sub billing entry default is set to this period. Enter the total bid percentage amount to be billed for this period. After entering a value, the system recalculates the other grid columns.

Amt this period

Enter the current amount to be billed for this phase or press Enter to accept the default amount, which is based on the quantity/percentage completed this period. When a new amount is entered here, the software evaluates whether there are any other unposted invoices or credit memos assigned this same phase + cost type + billing item in order to determine if this billing item is fully-billed. If the total billed to date exceeds the revised contract amount, then a warning message will display, and you will be prevented or allowed to proceed based on the Stop entry if subcontract over revised limit setting in the Accounts Payable Installation - Properties tab.

After entering a value, the system recalculates the other grid columns.

Quantity to date

The system adds quantity or percentage this period to previous figures to calculate the total quantity to date.

After entering a value, the system recalculates the other grid columns.

Amount to date

The system adds the amount this period to previous amounts to calculate the total amount to date.

Retention

Select this checkbox if this row is subject to retention. The Subject to retention balance will recalculate.

Tax code

If the row is taxable, enter a valid sales/use tax code.

Tax type

The tax type displays (sales or use), along with the applicable tax percentage. No changes are allowed.

Tax amount

The tax amount displays and cannot be changed. Values in this column are used to determine if an out-of-balance condition exists.