If cost centers are being used in this company, then when adding or editing employees in the W-2 Form Maintenance screen, Spectrum will allow the employee code to be entered only if you have permission to access the employee. Spectrum compares the cost center assigned to the employee with cost centers in your operator's assigned cost center scheme, and if the cost center is not included, then entry of that W-2 will not be allowed.

If entity tracking is enabled for the current company in the Enterprise Installation screen, the employee W-2 records display based on whether the operator has authorization for the assigned entity. If at least one authorized cost center is assigned to the specified entity code, all W-2s for that entity display.