Employee Pay Rates - Field Descriptions
A reference for completing the fields on the Employee Pay Rates screen.
| Fields/Buttons | Descriptions |
|---|---|
| Current pay rate |
The pay type, frequency, standard hours, salary rate, hourly rate, and annualized rate for the selected employee display in this section. When a new rate revision is added, and if the new rate is current, the calculated totals in this section update. Important: If the Pay Type is set to Hourly, don't leave the Hourly Rate field blank. Instead, enter 0.00.
|
| Pay type | The pay type always defaults to Regular when adding a new entry. Typically, employees are Hourly or Salary, but Overtime and Commission are also available.
For full-time commission employees in Spectrum:
|
| Other rates and settings | |
| Special pay rate |
Enter the special pay rate for this employee. The hourly pay rate recorded here defaults in Time Card Entry when the pay type SR is specified. In addition, in , this rate defaults when pay type SR is specified. If the employee uses a Salary or Salary + OT pay type, the Special Pay Rate does not apply because the rate does not default into Time Card Entry. |
| Special pay amount | Enter the special pay amount for this employee. The lump sum pay amount recorded here defaults in Time Card Entry when the pay type SA is specified. |
| Miscellaneous amount | Enter the employee's miscellaneous allowance amount. The lump sum pay amount recorded here defaults in Time Card Entry when the pay type M is specified. |
| Employer benefit | Enter the hourly amount of the Health & Welfare credit for this employee. If the Calculate actual pension benefits for the Davis-Bacon / Prevailing wage employer benefit credit? checkbox is selected in the screen, then this amount will be the sum of the Health & Welfare credit plus any add-ons that have been flagged to be computed as part of the Davis-Bacon and Prevailing Wage benefit (as set up in the window). |
| Billing code Note: Used only for Time + Materials jobs. If the Time + Materials module is not installed, this field doesn't display. | Enter the employee's billing code. Press F4 or double-click on this field to select from a list of available billing codes. |
| Part-time? | Select this checkbox if the employee is a part-time employee. |
| Apprentice program? |
This checkbox is applicable for those using the AASHTOWare XML electronic reporting feature, to allow users to record apprentice information. When selected, two additional fields display, prompting for the apprentice ID# (required) and the Wage % (optional). This data will be written to the XML file. |
| Post in summary to job and equipment history (confidential employee)? Note: Displays only if the current company is NOT a Confidential Payroll company. | Select to suppress the employee name in Job Cost History and Equipment Cost History as the Payroll Update records labor cost. |
| Also suppress employee's hours in job and equipment history? Note: Displays only if the current company is NOT a Confidential Payroll company. | Select to omit the corresponding job and equipment cost hours in order to further reduce access to sensitive salary information. |
| Pay group burden Note: Displays only if the is set to Pay groups. | Enter a pay group burden percentage in this field. |
| Rate adjustment Note: Displays only if the is set to Pay groups. | Enter a pay rate adjustment percentage in this field for a specified pay group. |
