Use this screen to copy employees from one Spectrum company to another Spectrum company.

This feature can only be used when the pay cycle is clear. As part of the copy process, once employees have been copied to another company, the software offers the ability to remove (purge) them from the original company.

• History information - When copying an employee, you have the option to copy the employee's information only, or to include the employee's history information. If you choose to omit the historical information, you should run the employee rebuild.

  Important: If you choose to omit the historical information, you must run an employee file rebuild after you perform the copy. Go to Payroll > Utilities > Rebuild Employee File. Make sure the Through Check Date is a date that includes all payroll checks for the current year. Accept the default dates for the Month-to-date, Quarter-to-date and Year-to-date fields.
• Any codes associated to the employee being copied must exist in the new company, such as

  • union or workers' compensation
  • formula codes assigned to deductions
  • any user-defined fields

• Contact - When you copy an employee code from one company to another, the new employee is associated with the existing employee contact.

• Errors - If the copy process encounters any errors, a report displays the specific setup which is non-compliant in the destination company.

Note Regarding Audit Log Utility

The system tracks all changes made by this copy process, as well as those by any purge process you may opt into. You may review these changes by going to Administration > Security > Audit Log Report.