Set or Change a Billing Period Extension for Declined Invoices

You can grant an automatic grace period to subcontractors whose Applications for Payment were first declined.

You must be a Project Admin or Curator to take these steps.

Even when subcontractors have submitted their Application for Payment on time, if the application gets declined, they may not have enough time before the billing period ends to submit their revised application.

You can set a predefined number of days beyond the project's Billing end date as a window during which Trimble Pay permits submissions only from subcontractors whose applications for that period were previously declined.

  1. On the Active projects tab, select the project.
  2. Among the tabs at the top of the screen, select Billing periods.
    Any billing periods already set up for the project are listed on the right-hand side of the screen.
  3. On the left-hand side, in the Declined and unapproved revision days field, set the number of days beyond the Billing end date which Trimble Pay should accept revised Applications for Payment which are originally submitted on time.
    Important: Billing periods cannot overlap

    In all cases, the last day a revised application can be submitted is the day before the beginning of the next billing period.