Follow these steps to review AP unapproved invoices in the Vista Web portal from the Invoice Approval page.

1. Select Approval > Invoice Review.
2. Use the Company and Reviewer drop down menus to filter your grid. Alternatively, use the search bar to look up a specific vendor or reference number.
   Tip: Users may also see invoices for other HQ Reviewers if their VA user is listed on the Users tab on the HQ Reviewer in Vista. Select Show Only Invoices Awaiting My Sequence Approval to filter these invoices out.
3. Select the green check mark or red X buttons to quickly Approve or Reject an invoice. Alternatively, select an invoice from the Invoice Approval grid to drill down to a more detailed view. Review the image below for a basic overview of the invoice drilldown.

   

   Field	Description
   (A) Next	Move to the next invoice in your Invoice Review grid. If there are no more invoices to review, this button will be grayed out and disabled.
   (B) Edit Hold	Select a hold code for your invoice. These come from Vista HQ Hold Codes.
   (C) Review By Line	Choose a review method: Review By Invoice (default) allows reviewers to approve or reject the entire invoice. Review By Line allows reviewers to approve or reject each line item separately.
   (D) History	View the reviewer, date approved, date assigned, approval status, and notes for each line item.
   (E) Comments	Add notes to the header of the invoice.
   (F) Approve / Reject	Approve or reject the entire invoice.
   (G) Approve / Reject and move to next	Approve or reject the entire invoice and move to the next invoice in your Invoice Review grid.
   (H) Edit	Edit the line item. Note: If a field is hidden in Vista on the AP Line item level, it will not appear here in the Invoice Review grid.
   (I) Exclamation Point / !	Indicates that an item is associated with a PO or Subcontract and it is out of balance. Select Review Totals from the Edit dropdown button to see details.
   (J) Review Tools	View the totals of any associated PO or Subcontract. For more information see Review Purchase Order or Subcontract Totals on an Invoice.
   (K) Add Note	Add a note to the line item.
   (L) Copy Line	Create a copy of the selected line.
   (M) Add New Item	Add a new line item to this invoice.
   (N) Net Calculation	View the calculation of the Gross, Tax, Misc and Retainage on the entire invoice.
   (O) Invoice Attachments	Select which attachment you want to view.
   (P) Add Annotation	Add text or a stamp to your invoice.
   (Q) Add Attachment	Add another attachment to your invoice.
   (R) Status	If no action has been taken on an invoice, the status will show as Unapproved. If one of the reviewers has approved the invoice, the status will show as In Progress. If any reviewer has rejected the invoice, the status will show as Rejected. If all reviewers in the review sequence have approved, the status will show Approved.