About the EM Warranties Form
Use this form to enter and track warranty information about equipment and parts.
Warranties can be on the equipment itself and/or on any part that is attached to the equipment. If you will be moving items from one piece of equipment to another, set up each item as a component for accurate warranty tracking.
Because of the flexibility required for warranty information, many of the fields on this form are optional. In addition, warranties are informational only. However, if one or more warranties exist for a piece of equipment, a notification message will display on any work order referencing the equipment in the EM Work Order Edit form.
Once you specify the equipment code and sequence number, enter the information needed for each warranty, as well as any notes that pertain specifically to the warranty or piece of equipment.
Example
Let’s say you purchase a Ford pickup that comes with a ’5-year or 50,000-mile’ warranty. You must first set up the truck in the Equipment Master so that it has an equipment number. Then set up the warranty information for the pickup as follows:
Field | Data |
|---|---|
Equipment # | 10101 (Ford F150 Pickup) |
Sequence # | 1 |
Manufacturer | Ford |
Part Code | F150 |
Serial No | 2G1FP357I248330 (VIN #) |
Part Description | Ford F-150 Pickup |
Warranty Description | 5 years or 50,000 miles |
AP Company | 1 |
AP Vendor | 11000 (Pacific NW Ford) |
HQ Material | (leave blank) |
AP Invoice # | P-12005 |
Date Purchased | 06/01/11 |
Status | Active |
Installation Information | (leave blank) |
Warranty Information: Miles | 50,000 |
Warranty Information: Warranty UM | Years |
Warranty Information: Period | 5 |
Warranty Information: Starting Date | 06/01/11 |
Warranty Information: Expiration Date | 06/01/16** |
** If you enter the Period and Start Date, the system will automatically calculate the expiration date for you. However, you can also enter the Start Date and Expiration Date and the system will calculate the Period value for you.
You then purchase a new set of tires for the F-250 pickup. The tires come with a 60,000-mile warranty. At the time of installation, the truck odometer reading is 54,000 miles. You would set up the warranty information as follows:
Field | Data |
|---|---|
Equipment # | 10101 (Ford F150 Pickup) |
Sequence # | 2 |
Manufacturer | Michelin |
Part Code | ZX800 |
Serial No | (leave blank) |
Part Description | Set of 4 Michelin ZX800 Radial |
Warranty Description | 60,000 miles |
AP Company | 1 |
AP Vendor | 31500 (Joe's Tire Service) |
HQ Material | 88000 (tires) |
AP Invoice # | J-51200 |
Date Purchased | 01/15/14 |
Status | Active |
Installation Information: Date Installed | 01/15/14 |
Installation Information: Miles at Install | 54,000 |
Installation Information: Installed By | Vendor |
Warranty Information: Miles | 60,000 |
Warranty Information: Warranty UM | (leave blank) |
Warranty Information: Starting Date | 01/15/14 |
Warranty Information: Expiration Date | (leave blank) |
Once you enter the warranty information, the system automatically begins tracking the number of hours, miles, and/or days until the warranty expires and displays this information at the top of the form. Expiration values are calculated as follows:
Hours: Total Hours (calculated in EM Equipment, Meters tab) − Warranty Hours = Warranty expires in N hours
Miles: Total Miles (calculated in EM Equipment, Meters tab) − Warranty Miles = Warranty expires in N miles
Days: Today's date − Expiration Date = Warranty expires in N days (The warranty Start Date field is required for this calculation.)
