Print Payroll Checks and Advices Using Piracle Create-A-Check

You must set up your payroll bank account on the Bank Account screen in order to use Piracle Create-A-Check.

This procedure describes how to generate payroll checks in ProContractor and print them using Piracle Create-A-Check.

For more thorough information about printing payroll checks, see Run Payroll.

To print final payroll checks using Piracle Create-A-Check:

  1. Open the Printing Payroll Checks Using Piracle Create-A-Check screen.
  2. From the All Tasks pane, select Employees > Payroll > Print Payroll Checks & Advices.
  3. Note the active company. If you want to change it, click in the header and select the appropriate company.
  4. In the Available Batches for Printing grid, select the posting group containing the payroll checks that you want to print and click Add. Repeat this step as needed to select other payroll check posting groups for printing.
    Note: If all checks in the posting group were previously printed and have a status of Ready to Post, click Yes on the confirmation message to set the checks back to draft status. These checks will need to be reprinted.
  5. In the Version field, click and select Final.
  6. In the Computer Printed Check Options section, set the Primary Sort and Secondary Sort fields accordingly to order the printed payroll checks as needed.
  7. Ensure that the default value in the Starting Check Number field corresponds to the number of the first check. (The default value is set on the Bank Account screen.) If not, enter the number of the first check.
  8. In the Advice Options section, set the Primary Sort and Secondary Sort fields accordingly to order the printed advices as needed.
  9. If you want to print advices only for employees who do not have a personal email address in their employee records, select the Print Advices Only for Employees Without Email Address check box.
    Tip: You might select this check box if you do not want to print advices for employees with direct deposit who will receive encrypted check copies via email. You can email encrypted checks after they've been posted from the View Payroll Check Log screen.
  10. If you want to print advices for handwritten checks, select the Print Advices for Hand Written Checks checkbox.
  11. Click Begin Printing.
    The checks appear on the Checks tab and the direct deposit advices appear on the Advices tab.
    Note: In rare instances, check and advice generation may time out; in this case, restart the process.
  12. Complete the following steps on the Checks tab to print the payroll checks.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed payroll checks.
    3. Click .
    4. Under Select Printer, select Create-A-Check Printer.
    5. Click Print.
      Piracle Create-A-Check opens. See the Create-A-Check Help for details on printing the checks.
  13. Complete the following steps on the Checks tab to save a copy of the payroll checks.
    1. Click and select the format for the saved copy of the payroll checks.
    2. Navigate to the folder where you want to save the copy of the payroll checks.
    3. Enter a file name for the saved copy of the payroll checks.
    4. Click Save.
  14. Complete the following steps on the Advices tab to print the direct deposit advices.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed direct deposit advices.
    3. Click .
    4. Under Select Printer, select Create-A-Check Printer.
    5. Click Print.
      Piracle Create-A-Check opens. See the Create-A-Check Help for details on printing the advices.
  15. Complete the following steps on the Advices tab to save a copy of the direct deposit advices.
    1. Click and select the format for the saved copy of the direct deposit advices.
    2. Navigate to the folder where you want to save the copy of the direct deposit advices.
    3. Enter a file name for the saved copy of the direct deposit advices.
    4. Click Save.
  16. If you are satisfied with the printed payroll checks and advices (that is, all checks and advices were successfully printed with no paper jams or other printer problems), click All Checks Printed Correctly and click Yes on the confirmation.
    Note: When you click All Checks Printed Correctly, the status of all checks in the posting group changes to Ready to Post.If the option to Create Encrypted Checks is selected in the Payroll Settings screen, the application creates the encrypted copies at this time. The encrypted copy resembles a pay stub or advice and contains a "Copy" watermark. If the option to Add Checks to Employee Binder is also selected in the Payroll Settings screen, the application also creates employee binder items for the encrypted checks and advices.
  17. If you are not satisfied with the printed payroll checks and advices (that is, at least one check and advice was not printed successfully and needs to be reprinted or renumbered), click Correct Printing Issues and complete the fields on the Select Checks That Need to be Reprinted or Renumbered pop-up window.
    Note: If you click Reprint Now in the pop-up window, you are returned to the Printing Payroll Checks Using Piracle Create-A-Check screen. You can review the reprinted checks and advices and change their status to Ready to Post by repeating the applicable steps above.