Update Employee Binder for Payroll Checks

Use the Update Employee Binder for Payroll Checks screen to update employee binders by either adding or deleting binder items that link to posted, encrypted payroll checks.

You should run this utility only when all users are logged out of the system.

Before running the utility, you specify the action to perform (Create Links in Binder or Delete Links in Binder) and optionally a date range for the checks. If you specify the Create Links in Binder action, the utility adds binder items (if they do not already exist) that link to posted, encrypted checks and advices with a check date that falls within the date range specified. If you specify the Delete Links in Binder action, the utility deletes the existing binder items that link to the posted, encrypted checks and advices with a check date that falls within the date range specified.

You may want to use this utility for any of the following reasons:

  • You want to remove links to the previous year's checks from employee binders to increase space and reduce clutter.
  • You are not automatically adding binder items for payroll checks (based on Payroll Settings) and want to control which checks are added to the employee binder or when they are added.
Note: This utility updates employee binders by creating or removing the links to the PDFs for posted, encrypted payroll checks and advices only. The ability to create encrypted checks and advices is available using a setting in the Payroll Settings screen.

If the Delete Links in Binder action is selected, only the link to the payroll check is deleted; the check itself is not deleted. After running the utility, you can continue to view the PDFs for posted, encrypted checks and advices from the View Payroll Check Log screen.