Generate and print final payroll checks and direct deposit advices using ProContractor

  1. Open the Print Payroll Checks & Advices screen.
  2. Note the active company. If you want to change it, click in the header and select the appropriate company.
  3. In the Available Batches for Printing grid, select the posting group containing the payroll checks that you want to print and click Add. Repeat this step as needed to select other payroll check posting groups for printing.
    Note: If all checks and advices in the posting group were previously printed and have a status of Ready to Post, click Yes on the confirmation message to set them back to Draft status. These checks and advices will need to be reprinted.
  4. In the Version field, click and select Final.
  5. In the Computer Printed Check Options section, set the Primary Sort and Secondary Sort fields accordingly to order the printed payroll checks as needed.
  6. Ensure that the default value in the Starting Check Number field corresponds to the number of the first check. (The default value is set on the Bank Account screen.) If not, enter the number of the first check.
  7. In the Advice Options section, set the Primary Sort and Secondary Sort fields accordingly to order the printed advices as needed.
  8. If you want to print advices only for employees who do not have a personal email address in their employee records, select the Print Advices Only for Employees Without Email Address check box.
    Tip: You might select this check box if you do not want to print advices for employees with direct deposit who will receive encrypted check copies via email. You can email encrypted checks after they've been posted from the View Payroll Check Log screen.
  9. If you want to print advices for handwritten checks, select the Print Advices for Hand Written Checks checkbox.
  10. Click Begin Printing.

    The checks appear on the Checks tab and the direct deposit advices appear on the Advices tab.

    Note: In rare instances, check and advice generation may time out; in this case, restart the process.
  11. Load your check forms in the printer.
    Note: Contact Trimble Viewpoint for details on ordering check forms.
  12. Complete the following steps on the Checks tab to print the payroll checks.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed payroll checks.
    3. Click .
    4. Click Print.
  13. Complete the following steps on the Checks tab to save a copy of the payroll checks.
    1. Click and select the format for the saved copy of the payroll checks.
    2. Navigate to the folder where you want to save the copy of the payroll checks.
    3. Enter a file name for the saved copy of the payroll checks.
    4. Click Save.
      Note: If the option to Create Encrypted Checks is selected in the Payroll Settings screen, ProContractor automatically creates and saves a PDF copy of each check. You can access the copies in the View Payroll Check Log screen after the check has been posted.
  14. Complete the following steps on the Advices tab to print the direct deposit advices.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed direct deposit advices.
    3. Click .
    4. Click Print.
  15. Complete the following steps on the Advices tab to save a copy of the direct deposit advices.
    1. Click and select the format for the saved copy of the direct deposit advices.
    2. Navigate to the folder where you want to save the copy of the direct deposit advices.
    3. Enter a file name for the saved copy of the direct deposit advices.
    4. Click Save.
      Note: If the option to Create Encrypted Checks is selected in the Payroll Settings screen, ProContractor automatically creates and saves a PDF copy of each advice. You can access the copies in the View Payroll Check Log screen after the check has been posted.
  16. If you are satisfied with the printed payroll checks and advices (that is, all checks and advices were successfully printed with no paper jams or other printer problems), click All Checks Printed Correctly and click Yes on the confirmation.
    Note: When you click All Checks Printed Correctly, the status of all checks in the posting group changes to Ready to Post.If the option to Create Encrypted Checks is selected in the Payroll Settings screen, ProContractor creates the encrypted copies at this time. The encrypted copy resembles a pay stub or advice and contains a "Copy" watermark. If the option to Add Checks to Employee Binder is also selected in the Payroll Settings screen, ProContractor creates employee binder items for the encrypted checks and advices.
  17. If you are not satisfied with the printed payroll checks and advices (that is, at least one check and advice was not printed successfully and needs to be reprinted or renumbered), click Correct Printing Issues and complete the fields on the Select Checks That Need to Be Reprinted or Renumbered popup window.
    Note: If you click Reprint Now in the popup window, you are returned to the Print Payroll Checks & Advices screen. You can review the reprinted checks and advices and change their status to Ready to Post by repeating steps 10 through 15.
  18. Click Yes.