Email payroll check PDF files

  1. From the All Tasks pane, click Employees > Payroll > View Payroll Check Log.
  2. Generate the list of payroll checks to be emailed.
  3. In the Select column, select the check box for each payroll check PDF file you want to email or select the check box in the column header to select all payroll check PDF files.
  4. Click E-mail.
  5. Click OK on the confirmation.

    If you selected records for multiple employees, ProContractor sends a separate email to each employee's personal email address with their payroll PDF files attached. If you selected multiple records for the same employee, ProContractor sends a single email to the employee with multiple attachments. To open the attachments, the employee must enter their password. Each employee's password consists of 12 numbers, where the first eight numbers represent their birthday in MMDDYYYY format and the others are the last four digits of their social security number ( ) or social insurance number ().

    Hints for Emailing Payroll Checks

    By default, the filter fields on the View Payroll Check Log screen contain values that you can use to generate a list of the most recently posted checks for employees with a personal email address. These are the checks that you can email. To email the most recently posted checks for all employees in your company, follow the simple steps below:

  6. Click Retrieve.
  7. In the Select column, select the check box in the column header to select all checks.
  8. Click Email.

    If you want to email or print multiple payroll checks for a single employee, change the values in the filter fields as indicated below before clicking Retrieve:

  9. In the Employee field, select the employee or employees whose checks you want to view.
  10. In theCheck Type field, select All.
  11. In the Journal Sequence field, remove the default value.
  12. In the Check From Date field, enter the earliest check date of the checks you want to view.
  13. In the Check Through Date field, enter the latest check date of the checks you want to view.
  14. If you want to print checks instead of emailing them, clear the Include Only Checks With Personal Email Address checkbox.