Chart of Accounts screen

Use the Chart of Accounts screen to set up the accounts that form your general ledger.

You can use the following standard chart of accounts as a basis for your chart of accounts. Viewpoint recommends that you determine your entire chart of accounts before you begin entering accounts in ProContractor. See the following table for an example.


Account	Account Name	Account Type	Balance	Cost Type	Cash Flow Reporting Category
1000	Petty Cash	Cash Account	Debit		Cash
1010	National Bank General Checking	Cash Account	Debit		Cash
1020	National Bank Payroll Checking	Cash Account	Debit		Cash
1030	Certificate of Deposits	Cash Account	Debit		Cash
1100	Accounts Receivable	Accounts Receivable	Debit		Receivables
1110	Accounts Receivable - Retention	A/R Retention	Debit		Receivables
1120	Allowance for Doubtful Accounts	Other Current Assets	Credit		Other Current Assets
1130	Advances to Employees	Other Current Assets	Debit		Other Current Assets
1140	Advances to Officers	Other Current Assets	Debit		Other Current Assets
1200	Cost/Profit in Excess of Billings	Other Current Asset	Debit		Costs in Excess of Billings
1300	Inventory - Main Warehouse	Inventory	Debit		Inventory
1500	Construction Machinery and Equipment	Fixed Assets	Debit		Purchase of property, plant, & equipment
1510	Office Furniture and Equipment	Fixed Assets	Debit		Purchase of property, plant, & equipment
1520	Vehicles	Fixed Assets	Debit		Purchase of property, plant, & equipment
1530	Leasehold Improvements	Fixed Assets	Debit		Purchase of property, plant, & equipment
1600	Accum Depr - Machinery & Equipment	Fixed Assets	Credit		Purchase of property, plant, & equipment
1610	Accum Depr - Furniture and Fixtures	Fixed Assets	Credit		Purchase of property, plant, & equipment
1620	Accum Depr - Vehicles	Fixed Assets	Credit		Purchase of property, plant, & equipment
1630	Accum Depr - Leasehold Improvements	Fixed Assets	Credit		Purchase of property, plant, & equipment
1700	Prepaid Expenses	Other Current Asset	Debit		Prepaid Expenses
1710	Plan Deposits	Other Current Asset	Debit		Prepaid Expenses
1720	Prepaid Insurance	Other Current Asset	Debit		Prepaid Expenses
1800	Notes Receivable - Current Portion	Other Current Asset	Debit		Other Current Assets
1900	Notes Receivable - Long Term Portion	Other Non-Current Asset	Debit		Other Investing Activities
2000	Accounts Payable	Accounts Payable	Credit		Payables
2010	Accounts Payable - Retention	A/P Retention	Credit		Payables
2020	Purchase Orders Received Not Invoiced	Accounts Payable	Credit		Inventory
2100	Accrued Payroll	Other Current Liabilities	Credit		Payroll Liabilities
2110	Federal Income Tax Withheld	Other Current Liabilities	Credit		Payroll Liabilities
2120	FICA Withheld/Accrued	Other Current Liabilities	Credit		Payroll Liabilities
2130	SUI Withheld	Other Current Liabilities	Credit		Payroll Liabilities
2140	SDI Withheld	Other Current Liabilities	Credit		Payroll Liabilities
2150	State Income Tax Withheld	Other Current Liabilities	Credit		Payroll Liabilities
2160	Local Income Tax Withheld	Other Current Liabilities	Credit		Payroll Liabilities
2170	Group Insurance Deductions	Other Current Liabilities	Credit		Payroll Liabilities
2180	401 K Deductions	Other Current Liabilities	Credit		Payroll Liabilities
2190	Employee Loan Deductions	Other Current Liabilities	Credit		Payroll Liabilities
2200	Workers Compensation Deductions	Other Current Liabilities	Credit		Payroll Liabilities
2210	Miscellaneous Deductions	Other Current Liabilities	Credit		Payroll Liabilities
2220	Garnishments Deductions	Other Current Liabilities	Credit		Payroll Liabilities
2230	FUTA Accrued	Other Current Liabilities	Credit		Payroll Liabilities
2240	SUTA Accrued	Other Current Liabilities	Credit		Payroll Liabilities
2260	Union Dues Accrued	Other Current Liabilities	Credit		Payroll Liabilities
2270	Union Benefits Accrued	Other Current Liabilities	Credit		Payroll Liabilities
2280	Prevailing Wage Benefits Accrued	Other Current Liabilities	Credit		Payroll Liabilities
2290	PTO Accrued	Other Current Liabilities	Credit		Payroll Liabilities
2295	Third Party Sick Time	Other Current Liabilities	Credit		Payroll Liabilities
2300	Accrued AP - Inventory Stock Receipts	Other Current Liabilities	Credit		Inventory
2400	Billings in Excess of Cost/Profit	Other Current Liabilities	Credit		Billings in Excess of Costs
2500	Sales Tax	Other Current Liabilities	Credit		Other Current Liabilities
2510	Use Tax	Other Current Liabilities	Credit		Other Current Liabilities
2600	Notes Payable - Current Portion of LTD	Other Current Liabilities	Credit		Other Current Liabilities
2900	Notes Payable - Long Term	Notes Payable	Credit		Proceeds/Payments from Notes Payable
3000	Owner Capital	Equity	Credit		Distribution to and from Stockholders
3800	Current Year Profit (Loss)	Equity	Credit
3900	GL Retained Earnings Account	Equity	Credit		Distribution to and from Stockholders
4000	Construction Contract Revenue	Project Revenue	Credit
4010	Construction Time and Material Revenue	Project Revenue	Credit
4020	Project-related Discounts Given	Non Profit Center Revenue	Debit
4999	Project Revenue Adjust to WIP	Project Over/Under Billing Adjustments	Credit
5000	Direct Labor	Project Expenses	Debit	Labor
5010	Direct Labor Burden	Project Expenses	Debit	Burden
5020	Material	Project Expenses	Debit	Materials
5030	Subcontracts	Project Expenses	Debit	Subcontractors
5040	Equipment	Project Expenses	Debit	Owned Equipment
5070	Miscellaneous	Project Expenses	Debit	Other
6000	Off Set Equipment Usage	Equipment Usage	Credit
6010	Equipment Repairs	Equipment Usage	Credit
6100	Shop Labor	Equipment Cost	Debit	Labor
6110	Fringes / Burden	Equipment Cost	Debit	Burden
6120	Parts	Equipment Cost	Debit	Materials or Parts
6130	Outside Repairs	Equipment Cost	Debit	Subcontractors or Outside Repairs
6150	Fuel	Equipment Cost	Debit	Fuel
6160	Depreciation Expense	Equipment Cost	Debit	Depreciation Expense	Depreciation
6170	Insurance, Taxes, Licenses	Equipment Cost	Debit	Insurance, Taxes, Licenses
6180	Interest Expense	Equipment Cost	Debit	Interest
6190	Miscellaneous	Equipment Cost	Debit	Other
6200	Small Tools & Supplies	Indirect Expenses	Debit
6210	Plans & Specifications	Indirect Expenses	Debit
6220	Permits & Licenses	Indirect Expenses	Debit
6230	Engineering Supplies	Indirect Expenses	Debit
7000	Officers' Salaries	Operating Expenses	Debit
7010	Office Salaries	Operating Expenses	Debit
7020	Office Salary - Vac, Sick, Holiday	Operating Expenses	Debit
7030	Office Payroll Burden	Operating Expenses	Debit
7031	PTO Period End Adjustments	Operating Expenses	Debit
7040	Life Insurance - Officers	Operating Expenses	Debit
7050	401K Expenses	Operating Expenses	Debit
7060	Group Insurance	Operating Expenses	Debit
7070	Advertising	Operating Expenses	Debit
7080	Audit Expenses	Operating Expenses	Debit
7090	Bad Debt - Writeoff	Operating Expenses	Debit		Bad Debt Writeoff
7100	Computer Expenses	Operating Expenses	Debit
7110	Depreciation Expense - Office Only	Operating Expenses	Debit		Depreciation
7120	Donations	Operating Expenses	Debit
7130	Dues and Subscriptions	Operating Expenses	Debit
7140	Entertainment	Operating Expenses	Debit
7150	Inventory Adjustments	Operating Expenses	Debit		Inventory Writeoff
7160	Janitorial Services	Operating Expenses	Debit
7170	Legal and Accounting	Operating Expenses	Debit
7180	Miscellaneous Expenses	Operating Expenses	Debit
7190	Office Supplies	Operating Expenses	Debit
7200	Postage	Operating Expenses	Debit
7210	Printing	Operating Expenses	Debit
7220	Rent	Operating Expenses	Debit
7230	Taxes and Licenses	Operating Expenses	Debit
7240	Telephone Expenses	Operating Expenses	Debit
7250	Travel	Operating Expenses	Debit
7260	Utilities, Trash Removal, etc.	Operating Expenses	Debit
9000	Cash Discount - Taken	Non Profit Center Revenue	Credit
9010	Cash Discount - Given	Non Profit Center Revenue	Debit
9020	Interest Expense	Non Profit Center Revenue	Debit		Interest expense
9030	Interest Income	Non Profit Center Revenue	Credit		Investment income
9040	Finance Charge Income	Non Profit Center Revenue	Credit
9050	Gain or Loss on Sale of Assets	Non Profit Center Revenue	Credit		Gain/Loss on Sale of Asset
9060	Miscellaneous Income	Non Profit Center Revenue	Credit
9900	Federal Income Tax Expense (Corporate Taxes)	Income Tax Expense	Debit
9910	State Income Tax Expense (Corporate Tax)	Income Tax Expense	Debit

Note: Intercompany accounts should have a cash flow reporting category of either Other Current Assets (for a due from account) or Other Current Liabilities (for a due to account).

Tip: Use the Chart of Accounts-Divisions view on the View Financial Setups to review and print the entire chart of accounts, if needed.

Note: To open the Chart of Accounts screen, click Financial > Setup > Chart of Accounts in the All Tasks pane.

Note: The Chart of Accounts screen is a step in the Initial Setup process. The next step can vary:

If you want to use intercompany transactions, the Intercompany Setup screen is the next step.
If you want to associate your project-related general ledger accounts to a cost type, the Cost Type screen is the next step.
Otherwise, the Contact Type screen is the next step.

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Chart of Accounts screen