Cost Activity - Header Field Descriptions

A reference for completing fields on this screen.

Fields/buttonsDescriptions
JobEnter the job you with to review or use the drop-down list to select a job.
*Master jobIf a master job is being used, this field displays instead of the Job code label. In the grid, sub-jobs appear on a separate line then the master job and other sub-jobs. For each row in the tree grid, amounts from the sub-job activity are compiled. All values for sub-jobs of an authorized master job are included, regardless of job-based security settings.
SwitchSelect to conveniently open a different record without going through the Spectrum Site Map.
SelectionsSelect to open the Selections window. If any Saved Selections are present, these will default here.
  • Include open commitments in job-to-date cost? Entry in this field determines whether or not the open commitments will be included in the job-to-date cost amount on Job Cost reports and inquiries. This default may be overridden when entering selections for the report or inquiry. The open commitment calculation includes use tax recorded on purchase orders and job requisitions.
  • Include A/P invoices in progress in job-to-date cost? Select this checkbox if you want to include unapproved and unposted A/P invoices. When unposted invoices are included in Job Cost inquiries or in Build Projected Costs, the unposted amount includes any associated sales or use tax amounts and unposted contract labor.
  • Include A/P contract hours with Payroll hours? Select this checkbox if you want to include Accounts Payable contract labor hours with Payroll hours on this report. This checkbox appears only if the Accounts Payable Installation screen is set up to use contract hours.
  • Include Payroll in progress in job-to-date costs, hours, and quantity? If this checkbox is selected, the system prints reports with Pre-Time Card Entry information. This selection serves as a default only when printing reports and can be overwritten.
  • Multiple quantity cost types? Select this checkbox to include multiple quantity cost types in the report calculations. This field defaults based on the 'Use multiple quantity cost types"' selection in Job Cost Installation (unless a saved filter is present).
  • Quantity cost type Enter the quantity cost type, or double-click on this field to select from a list of available cost types. Note that you can either enter a single quantity cost type or use the window to enter multiple cost types. This field initially defaults based on your selections in the Job Cost Installation screen.
  • Default phase status Choose the default phase status types to include.
  • Variance filter Choose an option to limit the grid display by variance.
  • Percent variance If the 'Under variance only' or 'Over variance only' filter options were selected, enter a variance percentage to filter the records by in this field. If an entry is made in this field, the Variance amount resets to zero.
  • Variance amount If the 'Under variance only' or 'Over variance only' filter options were selected, enter a variance amount to filter the records by in this field.
HistorySelect a phase and then select this button to open the History Detail window. From this window you can drill down to view additional time card history detail, A/P invoice information, user-defined field information, and remarks.
CommitmentsSelect a phase and then select this button to open the Open Commitments window. When you open the Subcontract Commitments window, you can then select the Subcontract phase details link to drill down to quickly view greater detail.