User Management Fields

The following table provides descriptions for the fields shown on the User Management page.

Access the User Management page from the Settings menu.

Note: This article describes the redesigned User Management page that was released in version 2025 R2. The redesigned page is automatically enabled for all new enterprises created in version 2025 R2 or later. For enterprises created in a version prior to 2025 R2, you must enable the setting Use New User Management. See Enable User Management for Existing Enterprises for more details.

User Management fields are grouped in the following sections:

Buttons

Button Description
Invite From Spectrum Launches the invitation assistant to guide you through the steps for adding users from Spectrum.
New User Allows you to add individual users manually.
Download User & Permissions CSV Allows you to download a .CSV version of the Traqspera User Report, which you can use to audit license counts, roles, and permissions by user. You can open and review the report in Excel.
Note: This button displays only for users who have Manage Permissions enabled (Settings > System Permissions > System Administration).

Filters

Filter Description
Search Allows you to search for a specific user by name.
Company Allows you to filter the list of users by company. You can select more than one company.
Note: This filter displays only if you have multiple companies in your enterprise.
Role Allows you to filter the list of users by role. You can select more than one role.
License Allows you to filter the list of users by license type. You can select more than one license.
System Access Allows you to filter the list of users by one of the following access levels:

  • Full: The default access level for active users in a company.

  • Limited: The access level for employee accounts with a status of terminated, inactive, resigned, or deceased.

    • This access level restricts portal access to the employee's pay stubs and tax documents in Earnings, their Timesheet Review page, and their contact information in Personal Info.

    • Accounts with this access level do not consume a user license.

  • No Access: These users cannot log in to Traqspera. If you have multiple companies and you:

    • Have filtered the user list by company, users with No Access cannot log in to the selected company.

    • Have not filtered the list by company, users with No Access do not have access to any companies in your portal and cannot log in.
Linked to TID Allows you to select Yes or No to identify whether users have linked their email address to Trimble ID.
  • Select Yes to show only the users who have successfully linked their email address to Trimble ID.

  • Select No to show only the users who have not yet linked their email address to Trimble ID.

Columns

Columm Header Description
Full Name The first name and last name on file for this user.
Email The email address on file for this user.
Company(s) The company or companies this user can access in Traqspera.
Note: This column displays only if you have multiple companies in your enterprise.
License The licenses that have been assigned to a user.
Employee Account(s) The number of employee accounts that have been linked to this user.
Last Active The date and time of the user's most recent login.
System Access The user's access level in your portal:

  • Full: The default access level for active users in a company.

  • Limited: The access level for employee accounts with a status of terminated, inactive, resigned, or deceased.

    • This access level restricts portal access to the employee's pay stubs and tax documents in Earnings, their Timesheet Review page, and their contact information in Personal Info.

    • Accounts with this access level do not consume a user license.

  • No Access: These users cannot log in to Traqspera. If you have multiple companies and you:

    • Have filtered the user list by company, users with No Access cannot log in to the selected company.

    • Have not filtered the list by company, users with No Access do not have access to any companies in your portal and cannot log in.
Linked to TID Identifies whether users have linked their email address to Trimble ID. If this column shows:
  • A check mark, the user has successfully linked their email address to Trimble ID.
  • An Invite button, the user has not yet linked their email address to Trimble ID.