Verify That Employees Can Access Employee Self-Service

The User Management - Beta page in Employee Self-Service allows you to verify that your employee users have Trimble Construction One login credentials and that they can access Employee Self-Service.

Users who cannot log in to Employee Self-Service may have accounts that have not yet been migrated to Trimble ID or their email address may be missing in Trimble Construction One.

HR administrators can access the User Management - Beta page by default. HR specialists can view information only for employees who fall under their permission groups. See Permission Groups for details.

  1. From the Employee Self-Service home page, select User Management (Beta) under HR Admin Tools. Or, select the in the upper left corner of the home page, and then select User Management (Beta).

    The User Management - Beta page opens, showing a list of all Employee Self-Service users, including their current status, company, and role.

    You will notice buttons at the top of the page that show a count of all users (All users), users without a Trimble Construction One login (Without login), and users with a Trimble Construction One login (With login).

  2. To view only those employees who are missing Trimble Construction One logins, select the Without login button at the top of the grid.

    These employees do not have access to Employee Self-Service.

  3. To view the list of employees who have Trimble Construction One logins, select the With login button.

    Employees with a status of Active can access all areas of Personal Info and Earnings (if those features are enabled in Admin Settings > Enterprise Settings). See How Employment Status Impacts User Access for more details.

  4. To narrow the list of grid results, you can search for a specific employee by name, or use grid filters. The grid and user counts shown at the top of the page refresh automatically based on your selections.
    1. To search for an employee by name, enter the employee's name (or portion of the name) in the Search field.
    2. To filter by company, select a company from the Company field.
      Note: If you select a company, a Code column displays in the grid to show the employee's ID in the selected company.
    3. To filter by user role or employment status, select the applicable checkboxes under the Roles (options: Employee, HR Admin, and HR Specialist) and Employment Status (options: Active, Inactive, Deceased, and Terminated) fields.
  5. For users who are missing a Trimble Construction One login, you will need to add them as Employee Kiosk users in Spectrum, ensuring that each user has a unique email address associated with their Spectrum operator code. See Bulk Create Employee Kiosk Operators in Spectrum for details.
  6. For users who have a Trimble Construction One login but are missing an email address, you will need to update their email address in Spectrum. You can update emails individually or in bulk. See Ensure That Employees Have Unique Email Addresses in Spectrum for details.
  7. For Viewpoint Team users, if any of your employee users' names are missing from the list on the User Management - Beta page, those employees may already be set up in Trimble Construction One, but with a User Type of External. If so, you must migrate their user accounts via Spectrum. See Viewpoint Team Users: Migrate External User Types Via Spectrum for details.