Enter a number (1-32,767) that identifies this earnings code.

Enter a description for this earnings code, up to 30 characters.

For Canadian users

If you want the descriptions on the pay stubs to appear in French and English, make sure that this field includes both French and English.

You should not create separate earnings codes for French and English. Instead, create a bilingual description for the codes you want to use on the bilingual stubs.

Select one of the following methods for calculating earnings. See Determining Earnings Code Calculation Methods for more information.

• A-Amount

• D-Rate per Day

• F-Factored Rate per Hour

• G-Rate of Gross

• H-Rate per Hour

• S-Rate of STE

• V-Variable Factored Rate

• R-Routine (for Australian and Canadian users only)

• L-Allowance

This field appears when you select the R-Routine option from the Method drop-down.

Enter the routine that the system will use to calculate this earnings code. Press F4 to see a list of initialized routines (in PR Routines).

For more information, see Routines.

Factor field on the PR Earnings Codes form

If applicable, enter the factor (number) by which to multiply the rate for this calculation. Enter 0.5 for half time, 1.0 for regular time, 1.5 for time and one half, and 2.0 for double time. You can also enter 0.00 if you want to track hours where a rate/amount is not added into PR Timecard Entry.

Check this box if these earnings are subject to auto earnings (i.e., included in the basis amount for calculating automatic earnings).

Check this box if this is a standard earning code that you want to include in the basis amount for calculating craft and class add-on earnings.

The True Earnings for Payroll Reports checkbox in the PR Earnings Codes form.

The True Earnings for Payroll Reports checkbox in the PR Earnings Codes form

Select this checkbox if you want these earnings to be considered true earnings on the PR Certified Payroll Transcript, PR Certified Payroll Transcript With Class Info, and JC Cost reports.

When you select this checkbox, the system disables the Include in Liability Distributions box.

Do not select this checkbox for negative earnings codes (salary reductions) or other "earnings" like per diems, that are not taxed as an earning.

Track Hours for ACA checkbox on the PR ACA Process form, Transmission History tab

Select this checkbox to track hours for the Affordable Care Act (ACA) on the PR ACA 1095-C Employees and HR Look Back Analysis reports. Selecting this checkbox flags the earnings code that represent hours of service or will be used in lieu of hours of service, such as for vacations or personal time off. The system then looks at timecards posted to these earnings codes.

The system enables this checkbox when you do not check the True Earnings for Payroll Reports checkbox.

Check the Include in Liability Distributions box to have the system include the earnings code in liability distributions to the job. If you do not check this box, the system does not distribute the earnings to the job, but the payroll department associated with the employee (PR Employees) receives the benefit.

Check this box if you want to include this earnings code in determining the basis for overtime calculations.

The system enables this checkbox if you select A-Amount from the Method drop-down.

Check this box to include this earning code in determining salary earnings.

Check this box if you want foremen and employees to be able to use this earnings code when entering timesheets in PR My Timesheet. For more information, see Entering Timesheets.

Enter the earnings type (from HQ Earn Types) that determines which GL Account the system expenses when updating earnings to GL.

If you post earnings to a job, the system uses the GL accounts set up for the JC department. If you do not post earnings to a job, then the system references the PR department to find the GL account.

Enter the cost type (from JC Cost Types) that the system uses for interfacing earnings to JC.

Specify the limit period to apply to automatic earnings. Initially defaults as 'None'.

• N-None

• A-Annual

• P-Pay Period

• M-Monthly

If the limit specified in the Limit for Auto Earnings field is greater than 0.00, the system calculates the accumulated earnings for the time period specified here when calculating auto earnings.

The Limit Amount field on the PR Earning Codes form, Info tab.

Enter the limit amount for this earnings code or 0.00 if no limit applies. The Limit Period field determines whether this limit applies annually, monthly, or by pay period. If the Limit Period field is set to is N-None, this field defaults as 0.00 and is disabled. If the earnings type associated with this code (Earnings Type field) has a limit (Annual Limit field, HQ Earn Types), then the field initially defaults that limit.

The amount specified here will be used as a default for each employee to which this code applies when posting automatic earnings. This amount may be overridden by employee in PR Automatic Earnings.

The Include Detail on certified reports checkbox in the PR Earnings Codes form.

Select this checkbox to break these earnings out on their own detail line of the PR Certified Payroll Transcript or the PR Certified Payroll Transcript With Class Info reports.

Leave this checkbox unselected to summarize these earnings in the “Other Taxable” or “Other Non-Taxable” fields on the Certified Payroll reports.

The Fringe Benefit Type drop-down on the PR Earnings Codes form

(Optional) Select one of the following fringe benefit classifications to be used with the LCPtracker or eMars (U.S. only) report:

• H - Health and Welfare

• V - Vacation/Holiday/Dues

• A - Apprenticeship Fund

• P - Pension

• O - Other

• C - Cash

• T-Travel and Subsistence (eMars only)

  Important: If you select T, also clear (deselect) the following check boxes:

  • True Earnings for Payroll Reports
  • Include Detail on certified reports

  This combination of settings causes the report to display weekly total amounts for the employee in the Reimbursement column, and without creating additional rows in the report (since rows are intended to represent normal hourly “true earnings”).

  These “reimbursement” (per diem, etc.) amounts are displayed in the report for informational purposes only and are not used by eMars for adjustments to reported weekly gross pay or net pay, nor for any other purpose.

Check this box to automatically create AP transactions from the amounts posted to this earnings code. Typically, you will only check this box for negative earnings.

Do not check this box if this earnings code will not processed for Accounts Payable.

Enabled only when Automatic Update to Accounts Payable option is checked.

Specify the vendor (set up in AP Vendors) that will be used when creating AP transactions to pay this earnings code. Entry is required.

This field is enabled only when the Automatic Update to Accounts Payable checkbox is selected.

Select this checkbox to create separate and multiple AP transactions for each Vendor/PRGroup/PE Date/Earn Code/Employee combination.

Do not select this checkbox if you want a single AP transaction created for each Vendor/PR Group/PE Date/Earn Code combination.

Enabled only when Automatic Update to Accounts Payable option is checked.

Specify the payable type (set up in AP Payable Types) for this earnings code. The payable type specified here determines the GL Payable Account to credit when the AP transaction is posted. Entry is required.

Enabled only when Automatic Update to Accounts Payable option is checked.

Specify the GL Account to debit when the AP transaction is posted. Entry is required.

Enabled only when Automatic Update to Accounts Payable option is checked.

Enter the frequency code (set up in HQ Frequency Codes) that identifies how often transactions posted with this earnings will be updated to AP. Entry is required.

Include In STP Gross Amounts checkbox in the PR Earnings Codes form, Addl Info tab (Australia only)

Not used for STP Phase 2.

Select this checkbox in order to include these earnings amounts within calculations of employees' year-to-date reportable gross earnings (PAYG Items 'INBGross' and 'HolidayGross') for Single Touch Payroll (STP) reporting.

When you select this checkbox on an earnings code, the system adds each employee's calculated earnings amounts to their reportable gross earnings during STP processing.

Allowance Type field in the PR Earnings Codes form, Addl Info tab (Australia only)

Not used for STP Phase 2.

This field is enabled when you select AT - Allowance, Taxable or ANT - Allowance Non-Taxable from the ATO Category field.

Select from the list.

If you select O - Other, you must also make a selection in the Other Allowance Type field.

Other Allowance Type drop down in the PR Earnings Codes form, Addl Info tab, Australia only.

Not used for STP Phase 2.

This field is enabled when you select O - Other from the Allowance Type field.

Select from the list.

(Australia) The Include in Employee Gross Amount calculation checkbox on the PR Earnings Code form, Add'l Info tab.

For use with STP Phase 2 only.

Select this checkbox to include earnings posted to this earnings code when calculating gross amounts for an employee.

If not selected (default), earnings posted to this earnings code will not be included in gross amount calculations for an employee.

(Australia) The Include in Reportable Fringe Benefits Amount (RFBA) calculation checkbox on the PR Earnings Codes form, Add'l Info tab.

For use with STP Phase 2 only.

Select this checkbox to include earnings posted to this earnings code when calculating reportable fringe benefit amounts for an employee.

If not selected (default), earnings posted to this earnings code will not be included in reportable fringe benefit amount calculations for an employee.

(Australia) The STP Category drop-down on the PR Earnings Codes form, Add'l Info tab.

For use with STP Phase 2 only.

From the drop-down, select the appropriate category (if any) for STP Phase 2 reporting of this earnings code.

If you select one of the following options, additional entry is required (as indicated):

(Australia) The Allowance Code drop-down on the PR Earnings Codes form, Add'l Info tab.

For use with STP Phase 2 only.

This field is enabled only when you select AT (Allowance, Taxable) or ANT (Allowance, Non-Taxable) from the STP Category drop-down.

Select the appropriate allowance code for STP Phase 2 reporting of this earnings code.

(Australia) The Other Allowance Code drop-down on the PR Earnings Codes form, Add'l Info tab.

For use with STP Phase 2 only.

This field is enabled only when you select OD (Other) from the Allowance Code drop-down.

Select the appropriate other allowance code for STP Phase 2 reporting of this earnings code.

(Australia) The Lump Sum E Financial Year field on the PR Earnings Codes form, Add'l Info tab.

For use with STP Phase 2 only.

This field is enabled only when you select LSE - Lump Sum E option from the STP Category drop-down.

Enter the prior financial year (YYYY) to which the arrears payment applies for this earnings code.

Enter the deduction and liability codes that include these earnings in their subject accumulations and basis amounts for calculations. The D/L’s type and description are displayed to the right of this field.

This box applies to United States users only.

Check this box if the earnings are to be included in the subject amounts only (and not the calculations) for this deduction or liability.

Do not check this box if the earnings are to be included in both the subject amount and the basis for calculation for this deduction or liability.

Examples of typical uses

• For deductions, a typical example would be for federal withholding. Earnings that are 'subject only' will be included in the “Wages, Tips, and Other Compensation” amount on the W-2, but will not be included in the basis for calculating withholding tax on a pay check.

• For liabilities, it is a method to distribute the liability to earnings without the earnings being a basis for the calculation. For example, you might assign a '401k matching' liability to all earnings codes that are subject to the liability, including the 401k earnings. Then, for all earnings except the 401k earnings, you would check the 'subject only' box for the 401k liability.

  Assuming that negative earnings are excluded from liability distributions (you did not select the True earnings for Payroll Reports checkbox in PR Company Parameters), this will allow the liability to be distributed across the regular earnings rather than with the 401k earnings, and to be updated to JC