Cost Type Screen Field Reference

This screen field reference describes the following:

General tab

Field

Description

Use Cost Type for - Use this section to indicate the types of transactions for which the cost type can be used. If you set up a cost type as General Ledger Only, you cannot use it with a profit center transaction.

General Ledger Only

Indicates whether the cost type will be used only for general ledger transactions. Select the checkbox to enable the cost type to be used for general ledger transactions.

Note: In order to select the checkbox, you must first deselect the Project and Equipment checkboxes.

Project

Indicates whether the cost type will be used for project-related transactions. Select the checkbox to enable the cost type to be used for project-related transactions.

Equipment

Indicates whether the cost type will be used for equipment-related transactions. Select the checkbox to enable the cost type to be used for equipment-related transactions.

Additional Settings (unlabeled)

Cost Type Category

Click to select the category for the cost type.

  • Labor

  • Burden

  • Material

  • Subcontract

  • Hauling

  • Equipment

  • Overhead

  • Other

Sort

Initially displays a 2-digit cost type category identifier followed by the first 18 characters of the cost type name, which is used as the default value for sorting the cost type in lookup lists. If you want to modify this value, enter the sort text.

The cost type category identifiers are as follows:

  • 10 = Labor

  • 20 = Burden

  • 30 = Material

  • 40 = Subcontract

  • 50 = Hauling

  • 60 = Equipment

  • 70 = Overhead

  • 80 = Other

General Ledger Only Cost Account

If the cost type is for non-profit-center use (that is, General Ledger Only, enter the code of the general ledger account for the cost type or click to select the general ledger account from a Lookup List. If you leave this field blank, you will be prompted to enter a general ledger account each time you enter a cost transaction.

Note: If you are setting up a new company of haven't entered your chart of accounts to ProContractor yet, you can complete this field later.

Status

Click to select the status of the project cost type.

  • Active - Project cost type is available for use and appears in lookup lists.

  • Inactive - Project cost type is not available for use and does not appear in lookup lists on other screens. However, it persists in previous selections.

Memo

Enter any comments or notes about the project cost type.

Project tab

This tab is disabled if any of the following conditions are true:

  • The cost type category is Overhead.

  • The Project checkbox on the General tab is not selected.

  • The Project checkbox on the Project Settings screen is not selected.

Field

Description

Cost Account

Enter the code of the Chart of Accounts screen for the project cost type or click to select the general ledger account from a Lookup List. The general ledger account must have a transaction type of Project Cost and must be associated with the project cost type on the Chart of Accounts screen.

Note: If you are setting up a new company of haven't entered your chart of accounts to ProContractor yet, you can complete this field later.

Overhead Allocation - Use this section to enter details for overhead calculation.

Overhead Percent

Enter the overhead allocation as a percentage with up to two decimal places. If you enter a value to this field, you must also enter the cost type, cost account, and accrual account for the overhead allocation.

Rate Per Hour

If the cost type category is Labor, enter the overhead allocation as an hourly rate. If you enter a value to this field, you must also enter the cost type, cost account, and accrual account for the overhead allocation.

Cost Type

Enter the code of the overhead Cost Type screen for overhead allocation or click to select the overhead cost type for overhead allocation from a Lookup List.

Cost Account

Enter the code of the Chart of Accounts screen for posting costs of calculated overhead or click to select the general ledger account from a Lookup List.

Accrual Account

Enter the code of the Chart of Accounts screen for posting accruals of calculated overhead or click to select the general ledger account from a Lookup List.

Equipment tab

This tab is disabled if any of the following conditions are true:

  • The cost type category is Overhead.

  • The Equipment checkbox on the General tab is not selected.

  • The Equipment checkbox on the Equipment Settings screen is not selected.

Field

Description

Cost Account

Enter the code of the Chart of Accounts screen for the equipment cost type or click to select the general ledger account from a Lookup List. The general ledger account must have a transaction type of Equipment Cost and must be associated with the equipment cost type on the Chart of Accounts screen.

Note: If you are setting up a new company of haven't entered your chart of accounts to ProContractor yet, you can complete this field later.

Overhead Allocation - Use this section to enter details for overhead calculation.

Overhead Percent

Enter the overhead allocation as a percentage with up to two decimal places. If you enter a value to this field, you must also enter the cost type, cost account, and accrual account for the overhead allocation.

Rate Per Hour

If the cost type category is Labor, enter the overhead allocation as an hourly rate. If you enter a value to this field, you must also enter the cost type, cost account, and accrual account for the overhead allocation.

Cost Type

Enter the code of the overhead Cost Type screen for overhead allocation or click to select the cost type for overhead allocation from a Lookup List.

Cost Account

Enter the code of the Chart of Accounts screen for posting costs of calculated overhead or click to select the general ledger account from a Lookup List.

Accrual Account

Enter the code of the Chart of Accounts screen for posting accruals of calculated overhead or click to select the general ledger account from a Lookup List.