If the Payment Type is Cash, Check, Credit Card, or Electronic Funds Transfer, enter the total amount of the receipt.

If the payment type is By Credit Memo or On Account Amount, displays total amount of the credit memo or the on account amount.

Enter the posting date for the receipt or click to select the date from a Date Picker. The posting date is the date the receipt affects the general ledger.

Enter the code of the Cash Receipt Posting Group screen for the receipt or click to select the posting group from a Lookup List.

Enter the transaction date for the receipt or click to select the date from a Date Picker.

Enter any comments or notes about the receipt.

Enter the date to be used to calculate discounts or click to select the date from a Date Picker.

Enter the deposit date for the receipt or click to select the date from a Date Picker.

Enter the deposit identifier for the receipt.

Enter the Chart of Accounts screen into which the receipt will be deposited or click to select the cash account from a Lookup List.

Displays the total amount of open invoices for the customer.

Displays the total amount of open retainages for all invoices and credit memos for the customer.

Displays the total amount of open credits for the customer.

An open credit may be the result of a credit memo that you issued to a customer in lieu of something else. For example, a customer may have paid for a particular an item, however the item delivered was a different brand but the same quality. A credit memo is basically a customer invoice with a negative value.

Displays the total on-account amount for the customer.

An on-account amount can occur when a customer remits an amount greater than the invoices due for that customer. Note that the customer receipt must be posted in order for the on-account amount to be available.

Select the checkbox to show retainage for each invoice in the Invoice grid.

If you want to apply payments automatically, enter the code of the first invoice to which the receipt will be automatically applied.

Click the button to apply the payment amount to this customer's invoices. Payment for the receipt is automatically applied to the line items containing billing amounts and tax amounts (but not for retainage amounts) in all invoices beginning with the invoice in the Starting Invoice field. When determining how to apply payments automatically, ProContractor considers payment terms and discount due dates.

Displays the company for the invoice. This is the asset company for the customer receipt transaction.

Displays the name of the company for the invoice.

Displays the code of the customer invoice. Contract invoices created for the customer use the project number plus the application number as the invoice number.

Displays the invoice date for the customer invoice.

Displays the date the customer invoice is due.

Displays the date the discounted payment is due for the customer invoice.

Displays projects for the customer invoice. Values are separated by commas.

Displays cost codes of the customer invoice. Values are separated by commas.

Displays the type for the sub-row, either Invoice + Tax or Retainage. The Retainage sub-row appears when the Show Retainage checkbox is selected.

Displays the total invoice amount of the customer invoice. The total invoice amount includes the billing amount and the tax amount. The retainage amount is shown separately.

Select the checkbox to select the invoice or retainage for payment. Select the checkbox in the column header to select all listed invoices and retainages for payment.

When the Pay checkbox is selected, defaults to the invoice or retainage open amount. If you want to override this value, enter the payment amount. The payment amount must be equal to or less than the invoice or retainage open amount. If a discount amount is taken, enter an amount that is less than the invoice open amount minus the discount amount.

When the Pay checkbox is selected, defaults to the discount amount available. If you want to override this value, enter the discount amount taken.

Enter the amount of any allowance given to the customer toward the invoice or retainage amount. An allowance is typically a write-off of an amount that the customer is not going to pay. If you enter an allowance amount, you must specify a GL account in the Allowance Account field.

If you enter an invoice allowance amount or a retainage allowance account, enter the GL account for allowances or click to select a GL account from a Lookup List.

Displays the code for the distribution company for the line item.

If the revenue type is project-related, displays the project for the line item.

If the revenue type is project-related and there is an owner change order for the customer invoice, displays the owner change order for the line item.

If the revenue type is project-related, displays the cost code on for the line item.

Displays the code of the division associated with the project or line item.

Displays the type for the sub-row, either Invoice, Tax, or Retainage. The Retainage sub-row appears when the Show Retainage checkbox is selected.

Displays the remaining unpaid amount for each sub-row of the line item.

Select the checkbox to select the sub-row of the line item for payment.

When the Pay checkbox is selected, defaults to the open amount for the sub-row. If you want to override this value, enter the payment amount. The payment amount must be equal to or less than the open amount for the sub-row. If a discount amount is taken, enter an amount in the Invoice sub-row that is equal to or less than the invoice open amount minus the discount amount.

When the Pay checkbox is selected, defaults to the discount amount available for the sub-row. If you want to override this value, enter the discount amount taken.

Enter the amount of any allowance given to the customer toward the retainage amount. An allowance is typically a write-off of an amount that the customer is not going to pay. If you enter a retainage allowance amount, you must specify a GL account in the Other Allowance Account field in the Invoice Information grid above.

Displays the code for the tax authority for the line item.

Displays the name of the tax authority for the line item.

Displays the balance of the total tax amount of the line item for the tax authority.

Select the checkbox to select the tax authority for payment.

If the Pay checkbox is selected, defaults to the amount of the receipt to be applied to the tax amount of the line item for the tax authority. ProContractor calculates this amount based on the invoice payment amount and the tax authority (or tax authorities) associated with the line item. If multiple tax authorities are associated with the line item, ProContractor allocates the tax payment accordingly. If you want to override this amount, enter the amount of the receipt to be applied to the tax amount of the line item for this tax authority.

Enter the amount of any allowance given to the customer toward the tax amount for this tax authority. An allowance is typically a write-off of an amount that the customer is not going to pay. If you enter a tax allowance amount, you must specify a GL account in the Other Allowance Account field in the Invoice grid above.

Enter the number of the customer credit card. Do not enter dashes or spaces.

Enter the expiration date of the customer credit card or click to select the date from a Date Picker.

Enter the Card Verification Value (CVV) of the customer credit card. The CVV is also known as the Card Security Code. It is typically a three-digit number printed to the right of the signature line on the back of the credit card. On some credit cards, the CVV is printed (not embossed) on the front of the credit card.

Enter any billing information that might be required for the credit card. This may be the ZIP code or postal code of the credit card billing address.

Enter the name that appears on the customer credit card.

Enter the 9-digit customer bank routing number for the EFT. This is also known as the ABA number. Do not enter dashes or spaces.

Enter the customer bank account number.

Displays the lien notice number.

Displays the project for the lien notice if applicable.

Displays the billing format for the lien notice if applicable.

Displays the owner change order for the lien notice if applicable.

Displays the cost code for the lien notice if applicable.

Displays the remaining balance for the lien notice.

By default, displays the action selected on the Lien Management Settings screen. If needed, click to select the type of lien release record to create for the lien notice.

• Do Not Create - A lien release record will not be created for this notice.

• Create Conditional Progress Release - A conditional progress release record will be created for this lien notice.

• Create Conditional Final Release - A conditional final release record will be created for this lien notice.

• Create Unconditional Progress Release - An unconditional progress release record will be created for this lien notice.

• Create Unconditional Final Release - An unconditional final release record will be created for this lien notice.

Enter the date the lien release was sent or click to select the date from a Date Picker.

Enter the date the lien was released through or click to select the date from a Date Picker.

By default, displays the amount of the customer receipt. If needed, enter the amount of the lien being released. If the release amount is equal to the remaining balance, the action will default to a final release.

By default, displays Release created for Invoice [invoice number] during Enter Cash Receipt [check number], date [check date]. If needed, enter a description for the lien notice.

Enter the Company screen to which the on-account amount is to be posted or click to select a distribution company from a Lookup List.

Enter the code of the Division screen to which the on-account amount is to be posted or click to select the division from a Lookup List. If there is only one valid division, ProContractor enters that division automatically.