Companywide Rates Screen Field Reference

This screen field reference describes the following:

Deduction tab

Use the Deduction tab to set up companywide rates for deductions. Use the Deductions screen to add your deductions to ProContractor.

Field

Description

Deduction grid - Each row in the grid is a deduction with a companywide rate. Click to add a row to the grid. Click to delete the active row from the grid.See Grids for tips on using grids in ProContractor.

Deduction

Enter the code of the Deductions screen for which you want to create a companywide rate or click to select the deduction from a Lookup List.

Name

Displays the name of the deduction.

Use This Rate for

Click to indicate whether the companywide rate for the deduction will be applied to all employees or to selected employees.

  • All Employees - The companywide rate is applied to all employees. You don't need to associate an employee with the deduction.

  • Selected Employees - In order to apply the companywide rate to an employee, you must associate that employee with the deduction. You cannot override any values for an individual employee.

  • Selected Employees (Overrides Possible) - In order to apply the companywide rate to an employee, you must associate that employee with the deduction. You can override values in the End Date, Calculation Method, and Rate or Amount fields for an individual employee.

Effective Date

Enter the effective date of the companywide rate for deduction or click to select the date from a Date Picker.

End Date

Enter the end date of the companywide rate for deduction or click to select the date from a Date Picker.

Note: If this field is blank, the deduction will not calculate. Therefore, if there is no end date, leave the default end date value of 12/31/9998.

Calculation section - Use this section to set rules for how ProContractor will calculate the deduction. This section displays information for the deduction selected in the Deduction grid.

Calculation Method

Enter the code of the calculation method for the deduction or click to select the calculation method from a Lookup List.

Calculation Sequence

Enter the sequence number of the deduction. ProContractor will calculate deductions in sequence based on this value.

Rate or Amount

Enter the rate or amount of the deduction based on the calculation method. You can enter the rate as a percentage with up to five places.

Threshold section - Use these settings to indicate the threshold at which to begin calculating the deduction.

On

Click to select the option on which to base the threshold.

  • No Threshold

  • All Hours

  • All Earnings

  • Regular Earnings

  • Regular Hours

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to select the period for the threshold.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

  • Employment to Date

Amount

Enter the minimum amount of the deduction in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the deduction.

Limit section - Use these settings to indicate the limit when calculating the deduction.

On

Click to select the option on which to apply the limit.

  • No Limit

  • All Hours

  • All Earnings

  • Amount

  • Regular Hours

  • Regular Earnings

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to indicate the period for the limit.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

Amount or Balance

Enter the maximum amount of the deduction in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the deduction.

Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the deduction. This section displays information for the deduction selected in the Deduction grid.

First Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the first week of a month.

Second Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the second week of a month.

Third Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the third week of a month.

Fourth Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the fourth week of a month.

Fifth Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the fifth week of a month.

Remittance Control section - This section displays information for the deduction selected in the Deduction grid.

Withheld Subaccount

If the general ledger account for the deduction uses subaccounts, enter the Chart of Accounts screen for the deduction or click to select the subaccount from a Lookup List.

Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Fringe Benefit tab

Use the Fringe Benefit tab to set up companywide rates for fringe benefits. Use the Fringe Benefits screen to add your fringe benefits to ProContractor.

Field

Description

Fringe grid - Each row in the grid is a fringe benefit with a companywide rate. Click to add a row to the grid. Click to delete the active row from the grid.See Grids for tips on using grids in ProContractor.

Fringe

Enter the code of the Fringe Benefits screen for which you want to create a companywide rate or click to select the fringe benefit from a Lookup List.

Name

Displays the name of the fringe benefit.

Use This Rate for

Click to indicate whether the companywide rate for the fringe benefit will be applied to all employees or to selected employees.

  • All Employees - The companywide rate is applied to all employees. You don't need to associate an employee with the fringe benefit.

  • Selected Employees - In order to apply the companywide rate to an employee, you must associate that employee with the fringe benefit. You cannot override any values for an individual employee.

  • Selected Employees (Overrides Possible) - In order to apply the companywide rate to an employee, you must associate that employee with the fringe benefit. You can override any values for an individual employee.

Effective Date

Enter the effective date of the companywide rate for fringe benefit or click to select the date from a Date Picker.

End Date

Enter the end date of the companywide rate for fringe benefit or click to select the date from a Date Picker.

Calculation section - Use this section to set rules for how ProContractor will calculate the fringe benefit. This section displays information for the fringe benefit selected in the Fringe grid.

Calculation Method

Enter the code of the calculation method for the fringe benefit or click to select the calculation method from a Lookup List.

Calculation Sequence

Enter the sequence number of the fringe benefit. ProContractor will calculate fringe benefits in sequence based on this value.

Rate or Amount

Enter the rate or amount of the fringe benefit based on the calculation method. You can enter the rate as a percentage with up to five places.

Bona Fide Prevailing Wage Fringe

Click to indicate whether the fringe benefit is a bona fide fringe benefit.

Threshold section - Use these settings to indicate the threshold at which to begin calculating the fringe benefit.

On

Click to select the option on which to base the threshold.

  • No Threshold

  • All Hours

  • All Earnings

  • Regular Earnings

  • Regular Hours

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to select the period for the threshold.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

  • Employment to Date

Amount

Enter the minimum amount of the fringe benefit in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the fringe benefit.

Limit section - Use these settings to indicate the limit when calculating the fringe benefit.

On

Click to select the option on which to apply the limit.

  • No Limit

  • All Hours

  • All Earnings

  • Amount

  • Regular Hours

  • Regular Earnings

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to indicate the period for the limit.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

Amount or Balance

Enter the maximum amount of the fringe benefit in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the fringe benefit.

Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the fringe benefit. This section displays information for the fringe benefit selected in the Fringe grid.

First Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the first week of a month.

Second Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the second week of a month.

Third Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the third week of a month.

Fourth Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the fourth week of a month.

Fifth Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the fifth week of a month.

Remittance Control section - This section displays information for the fringe benefit selected in the Fringe grid.

Accrual Subaccount

If the general ledger account for the fringe benefit uses subaccounts, enter the subaccount for the fringe benefit accrual or click to select the subaccount from a Lookup List.

Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Expense Subaccount

If the general ledger account for the employee fringe benefits payroll cost account, set on Payroll Cost Account screen, uses subaccounts, enter the subaccount for the fringe benefit expenses or click to select the subaccount from a Lookup List.

Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Additional Pay tab

Use the Additional Pay tab to set up companywide rates for additional pays. Use the Additional Pay screen to add your additional pays to ProContractor.

Field

Description

Additional Pay grid - Each row in the grid is an additional pay with a companywide rate. Click to add a row to the grid. Click to delete the active row from the grid.See Grids for tips on using grids in ProContractor.

Additional Pay

Enter the code of the Additional Pay screen for which you want to create a companywide rate or click to select the additional pay from a Lookup List.

Name

Displays the name of the additional pay.

Use This Rate for

Click to indicate whether the companywide rate for the additional pay will be applied to all employees or to selected employees.

  • All Employees - The companywide rate is applied to all employees. You don't need to associate an employee with the additional pay.

  • Selected Employees - In order to apply the companywide rate to an employee, you must associate that employee with the additional pay. You cannot override any values for an individual employee.

  • Selected Employees (Overrides Possible) - In order to apply the companywide rate to an employee, you must associate that employee with the additional pay. You can override any values for an individual employee.

Effective Date

Enter the effective date of the companywide rate for additional pay or click to select the date from a Date Picker.

End Date

Enter the end date of the companywide rate for additional pay or click to select the date from a Date Picker.

Calculation section - Use this section to set rules for how ProContractor will calculate the additional pay. This section displays information for the additional pay selected in the Additional Pay grid.

Calculation Method

Enter the code of the calculation method for the additional pay or click to select the calculation method from a Lookup List.

Calculation Sequence

Enter the sequence number of the additional pay. ProContractor will calculate additional pays in sequence based on this value.

Rate or Amount

Enter the rate or amount of the additional pay based on the calculation method. You can enter the rate as a percentage with up to five places.

Threshold section - Use these settings to indicate the threshold at which to begin calculating the additional pay.

On

Click to select the option on which to base the threshold.

  • No Threshold

  • All Hours

  • All Earnings

  • Regular Earnings

  • Regular Hours

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to select the period for the threshold.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

  • Employment to Date

Amount

Enter the minimum amount of the additional pay in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the additional pay.

Limit section - Use these settings to indicate the limit when calculating the additional pay.

On

Click to select the option on which to apply the limit.

  • No Limit

  • All Hours

  • All Earnings

  • Amount

  • Regular Hours

  • Regular Earnings

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to indicate the period for the limit.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

Amount or Balance

Enter the maximum amount of the additional pay in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the additional pay.

Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the additional pay. This section displays information for the additional pay selected in the Additional Pay grid.

First Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the first week of a month.

Second Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the second week of a month.

Third Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the third week of a month.

Fourth Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the fourth week of a month.

Fifth Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the fifth week of a month.