Pay Class Screen Field Reference

The Pay Class screen contains the following tabs:

General tab
Pay Rates tab
Billing Rates tab
Deductions tab
Fringe Benefits tab
Additional Pays tab

General tab


Field	Description
Earnings Type	Click to select the earnings type for the pay class. Regular Time, Overtime, Double Time Sick Holiday Vacation Miscellaneous Bonus Piece Work Expense (Non-Taxable Reimbursement) Per Diem (Non-Taxable Reimbursement) Tip: Examples of how you might use a Miscellaneous earnings type include payments for a taxable car allowance, a salesperson stipend, or any lump sum taxable payment that is not a bonus.
Earnings Type for FIT	If the earnings type is Vacation, click to select the earnings type for federal income tax for the pay class. Vacation - Select this option to calculate the federal income tax using the federal income tax bracket calculation. Bonus - Select this option to calculate the federal income tax on the earnings as a bonus, which uses a flat percentage to calculate the tax rather than the tax brackets. Tip: If you want to track hours for bonus pay, create a vacation type pay class and select Bonus as the earnings type for FIT. You can then use the pay class to pay the bonus pay. If you are in Canada and need to treat vacation pay as bonus pay for federal income tax calculations, create a vacation type pay class and select Bonus as the earnings type for FIT.
Exclude From Certified Payroll Reporting	Click to indicate whether this pay class will be excluded from certified payroll reporting. This field is enabled only if the earnings type is Regular Time, Overtime, Double Time, Expense, or Per Diem. For all other earnings types, the field is disabled and Yes is selected (meaning that the amounts are automatically excluded from certified payroll reporting). Yes - The pay class is excluded from certified payroll reports. No - The pay class is included in certified payroll reports.
Expiration Date	If you entered a new effective date for the pay class, this field defaults to 12/31/9998. If needed, enter a different expiration date for the pay class. Note: When you enter a new effective date that is before the expiration date of the previously effective pay class, ProContractor automatically modifies the expiration date of the previously effective pay class so that it expires one day before the new effective date.
Report with Pay Class	Enter the code of the pay class to report with the current pay class or click to select the pay class from a Lookup List. If you select a pay class in this field, the current pay class will not appear in union reports; the pay class selected in this field will appear instead. By selecting a report with pay class, when an employee temporarily moves into a different pay class, the employee is only shown in their normal pay class on reports. For example: Alan is normally a journeyman and Barb is normally a supervisor. When Barb takes a vacation day, Alan becomes the supervisor for the day and receives supervisor pay and benefits. Create a supervisor-sub pay class for use when there is a substitute supervisor. Select journeyman in the Report with Pay Class field for the supervisor-sub pay class. Use the supervisor-sub pay class for Alan's time card on days when he works as a supervisor. When you generate union reports, the reports show Alan only as a journeyman, even though he worked a day as a supervisor. The supervisor-sub pay class is not shown in union reports. If Alan is paid using the standard supervisor pay class with nothing selected in the Report with Pay Class field, when you generate union reports, the reports show Alan as both a journeyman and a supervisor.
Status	Click to select the status of the pay class. Active - Pay class is available for use and appears in lookup lists. Inactive - Pay class is not available for use and does not appear in lookup lists on other screens. However, it persists in previous selections.
Memo	Enter any comments or notes about the pay class.
Company/Cost Type grid (unlabeled) - Each row in the grid lists the time cards defaults for a company associated with this pay class. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.
Company	Enter the code of the Company screen for the pay class or click to select the company from a Lookup List.
Cost Type	Enter the code of the Cost Type screen for the pay class or click to select the cost type from a Lookup List.
Earnings (Debit) Account	Enter the code of the Chart of Accounts screen for the pay class or click to select the earnings account from a Lookup List.
Prevailing Wage Accrual Account	Enter the code of the Chart of Accounts screen for the pay class or click to select the account from a Lookup List.
Insurance Classification	Enter the code of the workers' compensation Insurance Class screen for the pay class or click to select the insurance classification from a Lookup List.

Pay Rates tab

Use the Pay Rates tab to set up pay rates for the pay class.


Field	Description
Regular Rate	Enter the hourly pay rate for the pay class. Tip: If the earnings type is Piecework, enter the pay rate for each piece.
Overtime Rate	Displays the hourly overtime pay rate, which defaults to 1½ times the regular rate. If needed, enter a different overtime rate for the pay class.
Double Time Rate	Displays the hourly double time pay rate, which defaults to 2 times the regular rate. If needed, enter a different double time rate for the pay class.

Billing Rates tab

Use the Billing Rates tab to set up billing rates for the pay class.


Field	Description
Regular Rate	Enter the hourly billing rate for the pay class. Tip: If the earnings type is Piecework, enter the billing rate for each piece.
Overtime Rate	Displays the hourly overtime billing rate, which defaults to 1½ times the regular rate. If needed, enter a different rate for the pay class.
Double Time Rate	Displays the hourly double time billing rate, which defaults to 2 times the regular rate. If needed, enter a different rate for the pay class.

Deductions tab

Use the Deductions tab to set up rates for deductions for the pay class. Use the Deductions screen to add your deductions to ProContractor.


Field	Description
Deduction grid - Each row in the grid is a deduction for the pay class. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.
Deduction	Enter the code of the Deductions screen for which you want to create a rate for the pay class or click to select the deduction from a Lookup List.
Name	Displays the name of the deduction.
Calculation section - Use this section to set rules for how ProContractor will calculate the deduction. This section displays information for the deduction selected in the Deduction grid.
Calculation Method	Enter the code for the calculation method for the deduction or click to select the calculation method from a Lookup List.
Calculation Sequence	Enter the sequence number of the deduction. ProContractor will calculate deductions in sequence based on this value.
Rate or Amount	Enter the rate or amount of the deduction based on the calculation method. You can enter the rate as a percentage with up to five decimal places.
Threshold section - Use these settings to indicate the threshold at which to begin calculating the deduction.
On	Click to select the option on which to base the threshold. No Threshold All Hours All Earnings Regular Earnings Regular Hours RT OT DT Hours - Regular Time + Overtime + Double Time Hours RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings
Method	Click to select the period for the threshold. Annual Monthly Weekly Quarterly Employment to Date
Amount	Enter the minimum amount of the deduction in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the deduction.
Limit section - Use these settings to indicate the limit when calculating the deduction.
On	Click to select the option on which to apply the limit. No Limit All Hours All Earnings Amount Regular Hours Regular Earnings RT OT DT Hours - Regular Time + Overtime + Double Time Hours RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings
Method	Click to indicate the period for the limit. Annual Monthly Weekly Quarterly
Amount or Balance	Enter the maximum amount of the deduction in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the deduction.
Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the deduction. This section displays information for the deduction selected in the Deduction grid.
First Week	Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the first week of the month.
Second Week	Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the second week of the month.
Third Week	Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the third week of the month.
Fourth Week	Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the fourth week of the month.
Fifth Week	Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the fifth week of the month.
Remittance Control section - This section displays information for the deduction selected in the Deduction grid.
Withheld Subaccount	If the general ledger account for the deduction uses subaccounts, enter the subaccount for the deduction or click to select the subaccount from a Lookup List. Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Fringe Benefits tab

Use the Fringe Benefit tab to set up rates for fringe benefits for the pay class. Use the Fringe Benefits screen to add your fringe benefits to ProContractor.


Field	Description
Fringe grid - Each row in the grid is a fringe benefit for the pay class. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.
Fringe	Enter the code of the Fringe Benefits screen for which you want to create a rate for the pay class or click to select the fringe benefit from a Lookup List.
Name	Displays the name of the fringe benefit.
Calculation section - Use this section to set rules for how ProContractor will calculate the fringe benefit. This section displays information for the fringe benefit selected in the Fringe grid.
Calculation Method	Enter the code of the calculation method for the fringe benefit or click to select the calculation method from a Lookup List.
Calculation Sequence	Enter the sequence number of the fringe benefit. ProContractor will calculate fringe benefits in sequence based on this value.
Rate or Amount	Enter the rate or amount of the fringe benefit based on the calculation method. You can enter the rate as a percentage with up to five decimal places.
Bona Fide Prevailing Wage Fringe	Click to indicate whether the fringe benefit is a bona fide fringe benefit for prevailing wages.
Threshold section - Use these settings to indicate the threshold at which to begin calculating the fringe benefit.
On	Click to select the option on which to base the threshold. No Threshold All Hours All Earnings Regular Earnings Regular Hours RT OT DT Hours - Regular Time + Overtime + Double Time Hours RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings
Method	Click to select the period for the threshold. Annual Monthly Weekly Quarterly Employment To Date
Amount	Enter the minimum amount of the fringe benefit in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the fringe benefit.
Limit section - Use these settings to indicate the limit when calculating the fringe benefit.
On	Click to select the option on which to apply the limit. No Limit All Hours All Earnings Amount Regular Hours Regular Earnings RT OT DT Hours - Regular Time + Overtime + Double Time Hours RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings
Method	Click to indicate the period for the limit. Annual Monthly Weekly Quarterly
Amount or Balance	Enter the maximum amount of the fringe benefit in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the fringe benefit.
Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the fringe benefit. This section displays information for the fringe benefit selected in the Fringe grid.
First Week	Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the first week of a month.
Second Week	Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the second week of a month.
Third Week	Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the third week of a month.
Fourth Week	Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the fourth week of a month.
Fifth Week	Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the fifth week of a month.
Remittance Control section - This section displays information for the fringe benefit selected in the Fringe grid.
Accrual Subaccount	If the general ledger account for the fringe benefit uses subaccounts, enter the subaccount for the fringe benefit accrual or click to select the subaccount from a Lookup List. Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.
Expense Subaccount	If the general ledger account for the trade-union payroll cost account, set on Payroll Cost Account screen, uses subaccounts, enter the subaccount for the fringe benefit expenses or click to select the subaccount from a Lookup List. Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Additional Pays tab

Use the Additional Pay tab to set up rates for additional pays for the pay class. Use the Additional Pay screen to add your additional pays to ProContractor.


Field	Description
Additional Pay grid - Each row in the grid is an additional pay for the pay class. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.
Additional Pay	Enter the code of the Additional Pay screen for which you want to create a rate for the pay class or click to select the additional pay from a Lookup List.
Name	Displays the name of the additional pay.
Calculation section - Use this section to set rules for how ProContractor will calculate the additional pay. This section displays information for the additional pay selected in the Additional Pay grid.
Calculation Method	Enter the code of the calculation method for the additional pay or click to select the calculation method from a Lookup List.
Calculation Sequence	Enter the sequence number of the additional pay. ProContractor will calculate additional pays in sequence based on this value.
Rate or Amount	Enter the rate or amount of the additional pay based on the calculation method. You can enter the rate as a percentage with up to five decimal places.
Threshold section - Use these settings to indicate the threshold at which to begin calculating the additional pay.
On	Click to select the option on which to base the threshold. No Threshold All Hours All Earnings Regular Earnings Regular Hours RT OT DT Hours - Regular Time + Overtime + Double Time Hours RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings
Method	Click to select the period for the threshold. Annual Monthly Weekly Quarterly Employment to Date
Amount	Enter the minimum amount of the additional pay in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the additional pay.
Limit section - Use these settings to indicate the limit when calculating the additional pay.
On	Click to select the option on which to apply the limit. No Limit All Hours All Earnings Amount Regular Hours Regular Earnings RT OT DT Hours - Regular Time + Overtime + Double Time Hours RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings
Method	Click to indicate the period for the limit. Annual Monthly Weekly Quarterly
Amount or Balance	Enter the maximum amount of the additional pay in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the additional pay.
Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the additional pay. This section displays information for the additional pay selected in the Additional Pay grid.
First Week	Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the first week of a month.
Second Week	Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the second week of a month.
Third Week	Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the third week of a month.
Fourth Week	Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the fourth week of a month.
Fifth Week	Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the fifth week of a month.