Enter Miscellaneous Receipts Screen Field Reference

This screen field reference describes the following:

Header
General tab
Distribution tab
Transaction tab

Header


Field	Description
Payment Amount	Enter the total amount of the receipt. The payment amount can be positive or negative.
Remaining To Distribute	Displays the portion of the payment amount that hasn't been distributed yet. This amount must be distributed across one or more lines in the Distribution tab.

General tab


Field	Description
Posting Date	Displays the current date. If needed, enter the posting date for the receipt or click to select the date from a Date Picker. The posting date is the date the receipt affects the general ledger.
Posting Group	Enter the code of the Cash Receipt Posting Group screen for the receipt or click to select the posting group from a Lookup List. If there is only one posting group defined, this posting group is displayed by default.
Transaction Date	Displays the current date. If needed, enter the transaction date for the receipt or click to select the date from a Date Picker.
Memo	Enter any comments or notes about the receipt.
Calculate Discounts Through Date	If needed, enter the date to be used to calculate discounts or click to select the date from a Date Picker.
Deposit Information
Date of Deposit	Displays the current date. If needed, enter the date of the deposit for the receipt or click to select the date from a Date Picker.
Deposit ID	Enter the deposit identifier for the receipt.
Cash Account	Enter the Chart of Accounts screen into which the receipt will be deposited or click to select the cash account from a Lookup List. If there is only one cash account defined, this account is displayed by default.

Distribution tab

Each row in the grid is an additional account to which the payment amount (or part of the payment amount) is distributed. For example, if you are entering a miscellaneous receipt for a rebate on paint, the amount might be distributed against a project material expense account.

Click to add a row to the grid. Click to delete the active row from the grid.Click next to a row to display the card view. A card view shows the notable information for a row on a single screen, eliminating the need to scroll back and forth.See Grids for tips on using grids in ProContractor. See the Using Grids topic for more information about grids.

The Cash Account field above the grid displays the cash account selected on the General tab.


Field	Description
Line Number	Displays a unique identifier for the line item.
Transaction Type	Defaults to General Ledger Only. If needed, click to select the transaction type for the distribution line. General Ledger Only Project Cost Project Revenue Equipment Cost
Distribution Company	If the transaction type is General Ledger Only, click to select the distribution Company screen for the profit center from a Lookup List. If the distribution company selected is different from the company specified in the screen header, ProContractor verifies that intercompany transactions are allowed in the Customers module for the two companies.
Profit Center	If the transaction type is Project Cost or Project Revenue, enter the code of the for the distribution line or click to select the project . The lookup list is automatically filtered to display all valid project selectionsfor this field: Projects of companies that allow intercompany transactions in the Customers module with the company selected in the screen header (based on a specification in the Intercompany Setup screen) Projects that are not templates Projects for divisions to which the user has access If the user or the user group has the project permission setting of Access by Contact Type, projects for which the user is a project manager If the cost type has already been selected, projects that allow posting for the selected cost type in the Project and Project Classification screens If the transaction type is Equipment Cost, enter the code of the for the distribution line or click to select the equipment item . The lookup list is automatically filtered to display all valid equipment selections for this field: Equipment of companies that allow intercompany transactions in the Customers module with the company selected in the screen header (based on a specification in the Intercompany Setup screen) Equipment for divisions to which the user has access If the cost type has already been selected, equipment that allows posting for the cost type in the Equipment and Equipment Classification screens
Cost Code	If the transaction type is Project Cost or Project Revenue, enter the project cost code for the distribution line or click to select the cost code . The lookup list is automatically filtered to display all valid project cost code selections for this field. Cost codes for the project selected as the profit center that have a posting type of Posting and a division to which the user has access If a change management record has been selected for the distribution line, cost codes associated to the selected change management record If a cost type has been selected for the distribution line, cost codes that allow posting for the selected cost type in the Project and Project Classification screens If the transaction type is Equipment Cost, enter the equipment cost code for the distribution line or click to select the cost code . The lookup list is automatically filtered to display all valid equipment cost code selections for this field. Cost codes for the equipment selected as the profit center that have a posting type of Posting If a cost type has been selected for the distribution line, cost codes that allow posting for the selected cost type in the Project and Project Classification screens
CMR	If the transaction type is Project Cost, enter the code of the (if any) for the distribution line or click to select the change management record . The lookup list is automatically filtered to display all valid change management record selections for this field: Change management records for the selected cost code If the cost type has been selected, change management records that allow posting for the selected cost type in the Enter Change Management Record, Project, and Project Classification screens
Cost Type	If the transaction type is Project Cost or Equipment Cost, enter the for the distribution line or click to select the cost type . The lookup list is automatically filtered to display all valid cost type selections for this field: Cost types for the selected transaction type If a Profit Center, Cost Code, or CMR has been selected, cost types that allow posting for the selected profit center, cost code, or change management record
Division	If there is only one division for the distribution company, displays that division by default. If there is more than one division for the distribution company, enter the code of the Division screen for the line or click to select the division from a Lookup List.
AR Revenue Type	If the transaction type is Project Revenue, enter the code of the AR revenue type for the distribution line or click to select the AR revenue type . The lookup list is automatically filtered to display all valid AR revenue type selections for this field: AR revenue types that allow posting for the selected distribution company AR revenue types that post to either Project T and M or Project Contract Billings
Account	Displays the default account for the distribution line , based on the transaction type. If there is no default, enter the code for the account or click to select the account . The lookup list is automatically filtered to display all valid account selections for this field: Accounts for the selected transaction type Accounts that allow posting to the selected division, where the user has access to the division
Amount	Displays the amount of the payment that is remaining to be distributed. Enter a different amount if needed. The total amount across distribution lines must equal the total payment amount.
Description	Enter a description for the line item.
Meter Reading	If the transaction type is Equipment Cost, enter the equipment item meter reading for the distribution line.
Meter UOM	If the transaction type is Equipment Cost, displays the unit of measure for the equipment item meter.
Meter Date	If the transaction type is Equipment Cost, enter the date of the meter reading for the distribution line.

Transaction tab

If the payment type is Electronic Funds Transfer, you must enter details on the payer's bank account used for the receipt. If the payment type is Credit Card, you can optionally enter details on the payer's credit card used for the receipt. For other payment types, this tab is disabled.


Field	Description
Credit Card Number	If the payment type is Credit Card, enter the number of the payer's credit card. Do not enter dashes or spaces.
Credit Card Expiration Date	If the payment type is Credit Card, enter the expiration date of the payer's credit card or click to select the date from a Date Picker.
Credit Card CVV Number	If the payment type is Credit Card, enter the Card Verification Value (CVV) of the payer's credit card. Tip: The CVV is also known as the Card Security Code. It is typically a three-digit number printed to the right of the signature line on the back of the credit card. On some credit cards, the CVV is printed (not embossed) on the front of the credit card.
Credit Card Billing Information	If the payment type is Credit Card, enter any billing information that might be required for the credit card. Billing information may include the ZIP code or postal code of the credit card billing address.
Name as it appears on the card	If the payment type is Credit Card, enter the name that appears on the payer's credit card.
Bank Routing Number	If the payment type is Electronic Funds Transfer, enter the payer's bank routing number for the EFT. Do not enter dashes or spaces. Tip: The routing number is also known as the ABA number.
Bank Account Number	If the payment type is Electronic Funds Transfer, enter the payer's bank account number.
Transaction Type	If the payment type is Electronic Funds Transfer, click to select the transaction type for the EFT. Checking Savings