Compensation Rates Screen Field Reference

The Compensation Rates screen contains the following tabs:

General tab

Field

Description

Exclude From Certified Payroll Reporting

Click to indicate whether this pay class will be excluded from certified payroll reporting.

Expiration Date

Defaults to 12/31/9998. Only one compensation rate can be effective for a compensation package, pay class, and trade-union combination at a time. If needed, you can modify the expiration date. Enter the expiration date for the compensation rates or click to select the date from a Date Picker.

Report with Payroll PayClass

Enter the code of the pay class to report with the current pay class or click to select the pay class from a Lookup List. If you select a pay class in this field, the current pay class will not appear in union reports; the pay class selected in this field will appear instead.

By selecting a report with payroll pay class, when an employee temporarily moves into a different pay class, the employee is only shown in their normal pay class on reports. For example:

Alan is normally a journeyman and Barb is normally a supervisor. When Barb takes a vacation day, Alan becomes the supervisor for the day and receives supervisor pay and benefits.

Create a supervisor-sub pay class for use when there is a substitute supervisor. Select journeyman in the Report with Payroll PayClass field for the supervisor-sub pay class. Use the supervisor-sub pay class for Alan's time card on days when he works as a supervisor. When you generate union reports, the reports show Alan only as a journeyman, even though he worked a day as a supervisor. The supervisor-sub pay class is not shown in union reports.

If Alan is paid using the standard supervisor pay class with nothing selected in the Report with Payroll PayClass field, when you generate union reports, the reports show Alan as both a journeyman and a supervisor.

Status

Click to select the status of the compensation rate.

  • Active - Compensation rate is available for use and appears in lookup lists.

  • Inactive - Compensation rate is not available for use and does not appear in lookup lists on other screens. However, it persists in previous selections.

Memo

Enter any comments or notes about the pay class.

Timecard Defaults - Each row in the grid lists the time cards defaults for a company associated with the compensation rate. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.

Company

Enter the code of the Company screen for the compensation rates or click to select the company from a Lookup List.

Cost Type

Enter the code of the Cost Type screen for the compensation rates or click to select the cost type from a Lookup List.

Earnings (Debit) Account

Enter the code of the Chart of Accounts screen for the compensation rate or click to select the earnings account from a Lookup List.

Prevailing Wage Accrual Account

Enter the code of the Chart of Accounts screen for the compensation rate or click to select the prevailing wage accrual account from a Lookup List.

Company Name

Displays the name of the company associated with the compensation rate.

Insurance Classification

Enter the code of the workers' compensation Insurance Class screen for the compensation rate or click to select the insurance classification from a Lookup List.

Project Cost Type Name

Displays the name of the cost type.

Earnings (Debit) Account Name

Displays the name of the earnings account.

Prevailing Wage Accrual Account Name

Displays the name of the prevailing wage accrual account.

Insurance Classification Name

Displays the name of the insurance classification.

Pay Rates tab

Field

Description

Shift Rates

Regular Rate

If the earnings type of the pay class for the compensation rate is Piecework, enter the billing rate for each piece. Otherwise, enter the regular billing rate for the compensation rate.

Overtime Rate

Displays the overtime pay rate, which is 1½ times the regular rate. If needed, enter a different overtime rate for the compensation rate.

Double Time Rate

Displays the double time pay rate, which is 2 times the regular rate. If needed, enter a different double time rate for the compensation rate.

Prevailing Wage Rates - Use this section to define the prevailing wage rates when the earnings type of the pay class is Regular.

Pay Rate

Enter the pay rate for the prevailing wage for the compensation rate.

Fringe Rate

Enter the fringe rate for the prevailing wage for the compensation rate.

Fringe Shortfall Calculation Method

If the fringe rate is not 0, click to select the calculation method to use to determine if there is a shortfall in the prevailing wage fringe.

  • Fringe Rate

  • Pay Rate plus Fringe Rate

Fringe Shortfall

If the fringe rate is not 0, click to select how to handle a shortfall in the prevailing wage fringe.

  • Accrue

  • Pay

Fringe Overage

If the fringe rate is not 0, click to select how to handle an overage in the prevailing wage fringe.

  • Ignore

  • Reduce Pay Rate

Minimum Pay Rate

If the fringe overage is Reduce Pay Rate, enter the minimum pay rate to which fringe overages can reduce.

Deductions tab

Use the Deductions tab to set up rates for deductions. Use the Deductions screen to add your deductions to ProContractor.

Field

Description

Deduction grid - Each row in the grid is a deduction rate. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.

Deduction

Enter the code of the Deductions screen for which you want to create a pay class rate or click to select the deduction from a Lookup List.

Name

Displays the name of the deduction.

Calculation section - Use this section to set rules for how ProContractor will calculate the deduction. This section displays information for the deduction selected in the Deduction grid.

Calculation Method

Enter the code for the calculation method for the deduction or click to select the calculation method from a Lookup List.

Calculation Sequence

Enter the sequence number of the deduction. ProContractor will calculate deductions in sequence based on this value.

Rate or Amount

Enter the rate or amount of the deduction based on the calculation method. You can enter the rate as a percentage with up to five decimal places.

Threshold section - Use these settings to indicate the threshold at which to begin calculating the deduction.

On

Click to select the option on which to base the threshold.

  • No Threshold

  • All Hours

  • All Earnings

  • Regular Earnings

  • Regular Hours

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to select the period for the threshold.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

  • Employment to Date

Amount

Enter the minimum amount of the deduction in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the deduction.

Limit section - Use these settings to indicate the limit when calculating the deduction.

On

Click to select the option on which to apply the limit.

  • No Limit

  • All Hours

  • All Earnings

  • Amount

  • Regular Hours

  • Regular Earnings

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to indicate the period for the limit.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

Amount or Balance

Enter the maximum amount of the deduction in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the deduction.

Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the deduction. This section displays information for the deduction selected in the Deduction grid.

First Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the first week of the month.

Second Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the second week of the month.

Third Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the third week of the month.

Fourth Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the fourth week of the month.

Fifth Week

Click to indicate whether ProContractor will calculate the deduction when the payroll check date is in the fifth week of the month.

Remittance Control section - This section displays information for the deduction selected in the Deduction grid.

Withheld Subaccount

If the general ledger account for the deduction uses subaccounts, enter the Chart of Accounts screen for the deduction or click to select the subaccount from a Lookup List.

Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Fringe Benefits tab

Use the Fringe Benefit tab to set up rates for fringe benefits. Use the Fringe Benefits screen to add your fringe benefits to ProContractor.

Field

Description

Fringe grid - Each row in the grid is a fringe benefit rate. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.

Fringe

Enter the code of the Fringe Benefits screen for which you want to create a pay class rate or click to select the fringe benefit from a Lookup List.

Name

Displays the name of the fringe benefit.

Calculation section - Use this section to set rules for how ProContractor will calculate the fringe benefit. This section displays information for the fringe benefit selected in the Fringe grid.

Calculation Method

Enter the code of the calculation method for the fringe benefit or click to select the calculation method from a Lookup List.

Calculation Sequence

Enter the sequence number of the fringe benefit. ProContractor will calculate fringe benefits in sequence based on this value.

Rate or Amount

Enter the rate or amount of the fringe benefit based on the calculation method. You can enter the rate as a percentage with up to five places.

Bona Fide Prevailing Wage Fringe

Click to indicate whether the fringe benefit is a bona fide fringe benefit.

Threshold section - Use these settings to indicate the threshold at which to begin calculating the fringe benefit.

On

Click to select the option on which to base the threshold.

  • No Threshold

  • All Hours

  • All Earnings

  • Regular Earnings

  • Regular Hours

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to select the period for the threshold.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

  • Employment to Date

Amount

Enter the minimum amount of the fringe benefit in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the fringe benefit.

Limit section - Use these settings to indicate the limit when calculating the fringe benefit.

On

Click to select the option on which to apply the limit.

  • No Limit

  • All Hours

  • All Earnings

  • Amount

  • Regular Hours

  • Regular Earnings

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to indicate the period for the limit.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

Amount or Balance

Enter the maximum amount of the fringe benefit in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the fringe benefit.

Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the fringe benefit. This section displays information for the fringe benefit selected in the Fringe grid.

First Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the first week of a month.

Second Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the second week of a month.

Third Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the third week of a month.

Fourth Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the fourth week of a month.

Fifth Week

Click to indicate whether ProContractor will calculate the fringe benefit when the payroll check date is in the fifth week of a month.

Remittance Control section - This section displays information for the fringe benefit selected in the Fringe grid.

Accrual Subaccount

If the general ledger account for the fringe benefit uses subaccounts, enter the Chart of Accounts screen for the fringe benefit accrual or click to select the subaccount from a Lookup List.

Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Expense Subaccount

If the general ledger account for the trade-union payroll cost account, set on Payroll Cost Account screen, uses subaccounts, enter the Chart of Accounts screen for the fringe benefit expenses or click to select the subaccount from a Lookup List.

Note: ProContractor validates the subaccount entered when you save a manually entered employee time card, manually adjust a payroll check, or run Calculate Taxes and Deductions. If the subaccount does not exist at that time, the process will not complete.

Additional Pays tab

Use the Additional Pay tab to set up rates for additional pays. Use the Additional Pay screen to add your additional pays to ProContractor.

Field

Description

Additional Pay grid - Each row in the grid is an additional pay rate. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.

Additional Pay

Enter the code of the Additional Pay screen for which you want to create a pay class rate or click to select the additional pay from a Lookup List.

Name

Displays the name of the additional pay.

Calculation section - Use this section to set rules for how ProContractor will calculate the additional pay. This section displays information for the additional pay selected in the Additional Pay grid.

Calculation Method

Enter the code of the calculation method for the additional pay or click to select the calculation method from a Lookup List.

Calculation Sequence

Enter the sequence number of the additional pay. ProContractor will calculate additional pays in sequence based on this value.

Rate or Amount

Enter the rate or amount of the additional pay based on the calculation method. You can enter the rate as a percentage with up to five places.

Threshold section - Use these settings to indicate the threshold at which to begin calculating the additional pay.

On

Click to select the option on which to base the threshold.

  • No Threshold

  • All Hours

  • All Earnings

  • Regular Earnings

  • Regular Hours

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to select the period for the threshold.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

  • Employment to Date

Amount

Enter the minimum amount of the additional pay in the period specified in the Method field. Once this amount is reached, ProContractor will calculate the additional pay.

Limit section - Use these settings to indicate the limit when calculating the additional pay.

On

Click to select the option on which to apply the limit.

  • No Limit

  • All Hours

  • All Earnings

  • Amount

  • Regular Hours

  • Regular Earnings

  • RT OT DT Hours - Regular Time + Overtime + Double Time Hours

  • RT OT DT Earnings - Regular Time + Overtime + Double Time Earnings

Method

Click to indicate the period for the limit.

  • Annual

  • Monthly

  • Weekly

  • Quarterly

Amount or Balance

Enter the maximum amount of the additional pay in the period specified in the Method field. Once this limit is reached, ProContractor won't calculate the additional pay.

Monthly Frequency to Calculate section - Use this section to indicate when ProContractor will calculate the additional pay. This section displays information for the additional pay selected in the Additional Pay grid.

First Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the first week of a month.

Second Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the second week of a month.

Third Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the third week of a month.

Fourth Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the fourth week of a month.

Fifth Week

Click to indicate whether ProContractor will calculate the additional pay when the payroll check date is in the fifth week of a month.