Project Classification Screen Field Reference

General tab

Field

Description

Project Defaults - Use these fields to set up defaults and processing controls for new projects.

Control Percent Complete By

Click to select the level for how the percent complete values will be determined for work in progress calculations.

  • Project - Percent complete values will be based on the overall project.

  • Cost Code - Percent complete values will be based on project cost codes. If you select this option, you can set the percent complete method for each cost code on the project.

Percent Complete Method

to select the default method for calculating percent complete values for work in progress calculations.

COST-% - Calculated until manual entry of any % - ProContractor automatically calculates the percent complete using an equation that evaluates posted costs against the percent complete basis selected in the Project Settings screen (either budget or cost at completion). If needed, you can manually update percent complete, cost to complete, and cost at completion values in the screen. Once a manual work in progress entry is saved, ProContractor will no longer automatically calculate these values.

% - Manually entered % if basis is Budget, otherwise, same as COST-% - If the percent complete basis selected in the Project Settings screen is Cost at Completion, this method is identical to the COST-% method; in other words, ProContractor automatically calculates the percent complete using an equation that evaluates posted costs against the cost at completion until a manual work in progress entry is saved. If the percent complete basis is Budget, ProContractor does not automatically calculate percent complete. You can manually update percent complete, cost to complete, or cost at completion values in the screen.

COST - Calculated until manual entry of 100% - ProContractor automatically calculates percent complete using an equation that evaluates posted costs against the percent complete basis selected in the Project Settings screen (either Budget or Cost at Completion). You can manually update the percent complete value to 100 % in the screen when the work is finished.

HOURS - Posted Hours Complete until manual entry of 100% - This method may be useful for projects that are labor and/or equipment intensive. ProContractor automatically calculates the percent complete using an equation that evaluates posted labor hours against the percent complete basis selected in the Project Settings screen (either budget or cost at completion). If needed, you can manually update the percent complete value to 100 % in the screen when the work is finished.

UNITS - Manually entered Units Complete - This method is available only if Control Percent Complete By is set to Cost Code. When this method is selected, percent complete is automatically calculated based on manual entry of the quantity completed in the screen. The equation used to calculate percent complete evaluates the quantity completed against the percent complete basis selected in the Project Settings screen (either budget or cost at completion). If needed, you can manually update the percent complete value to 100% in the screen when the work is finished.

COST TYPE - Enter Method on Cost Type Level - This method is available only if Control Percent Complete By is set to Cost Code. When this method is selected, you can enter a different percent complete method for each cost type in a project.

Note: Examples of how the percent complete basis and percent complete method affect work in progress calculations can be viewed in the topic.

Cost Code WBS Level

The cost code WBS level (1 - 20) will be used to create project cost codes when you use an estimate to create a project (from the Enter Project Manager Worksheet screen) or a project change order (from the About the Enter Change Management Record screen). Enter the default cost code WBS level for the project classification or click to select the WBS level from a Lookup List.

Billing Code WBS Level

The billing code WBS level will be used to create billing codes when you use an estimate to create a project (from the Enter Project Manager Worksheet screen) or a project change order (from the Enter Change Management Record screen). Enter the default billing code WBS level for the project classification or click to select the WBS level from a Lookup List.

Division WBS Level

Enter the default WBS code level that contains the division for Project Manager Worksheet and Project Change Order Request or click to select the WBS code level from a Lookup List.

Include in Update Work In Progress Entry and Reports

Click to indicate whether projects associated with this project classification will require work in progress (WIP) entries and appear on work in progress (WIP) reports.

Cost Code - Use these fields to define the cost code format to be used for projects associated with this project classification. The structure allows for a budget/actual cost posting level (single level) and up to three grouping levels for rolling up totals.

Some standard industry formats include the Construction Specification Institute (CSI) and various Departments of Transportation (DOTs).

The cost code level lengths specify the length of each cost code segment. The level delimiters specify the delimiter to be used between each cost code segment.

Cost Code Level Lengths

Enter the number of characters to be used at each level of the cost code for projects associated with the project classification. Valid values are between 0 and 10. Unused levels must begin with level 1. (That is, you cannot set level 3 to 0 unless you also set level 1 and level 2 to 0.) For example:

  • The following is NOT valid:

    • Level 1 Length = 2

    • Level 2 Length = 2

    • Level 3 Length = 2

    • Level 4 Length = 0

  • The following IS valid:

    • Level 1 Length = 0

    • Level 2 Length = 0

    • Level 3 Length = 2

    • Level 4 Length = 3

  • The following IS valid:

    • Level 1 Length = 0

    • Level 2 Length = 0

    • Level 3 Length = 0

    • Level 4 Length = 10

Note that the total length of a cost code cannot exceed 18 characters.

Total Length

Displays the total number of characters in the cost code. The total length of a cost code cannot exceed 18 characters.

Cost Code WBS Level

Click to select the WBS level for the project classification.

Level Delimiters

Enter the delimiter to be used between cost code levels.

  • Dash (-)

  • Dot (.)

  • Space ( )

Sample Cost Code Format

Displays the cost code format for the project classification. Note that you must press Tab after entering a value in a Cost Code Level Length field or a Level Delimiter field to update the sample cost code format.

Status

Click to select the status of the project classification.

  • Active - The project classification is available for use and appears in lookup lists.

  • Inactive - The project classification is not available for use and does not appear in lookup lists on other screens. However, it persists in previous selections.

Memo

Enter any comments or notes about the project classification.

Cost Types tab

Each row in the grid is a cost type available for actual cost postings to a project. Select the checkbox to prevent that cost type from being used for postings with a project associated with the project classification. The selected cost types will not be available for entry functions.

For the cost types that you want to make available for entry and posting, you can enter a default posting accounts as well as controls by cost type for overhead calculations (percent or rate per hour) if your Project Settings screen enable you to post account and overhead controls at the project classification level.

Note: When you create a project classification, the grid displays all the valid cost types that exist at that time. If you add cost types after creating the project classification, you must add them to grid in order to use them with the project classification. Click to add a cost type to the grid.

Field

Description

Prevent Posting For Cost Type

Select the checkbox to prevent the cost type from be used for posting under the project classification.

Account

Enter the Chart of Accounts screen for the cost type under the project classification or click to select a general ledger account from a Lookup List.

Overhead Percent

Enter the overhead allocation as a percentage of actual cost with up to two decimal places. If you enter a value to this field, you must also enter the cost type, cost account, and accrual account for the overhead allocation.

Overhead Rate Per Hour

If the cost type category is Labor, enter the overhead allocation as an hourly rate. If you enter a value to this field, you must also enter the cost type, cost account, and accrual account for the overhead allocation.

Overhead Cost Type

Enter the code of the Cost Type screen for overhead allocation or click to select the cost type for overhead allocation from a Lookup List.

Overhead Cost Account

Enter the code of the Chart of Accounts screen for posting costs of calculated overhead or click to select the general ledger account from a Lookup List.

Overhead Accrual Account

Enter the code of the Chart of Accounts screen for posting accruals of calculated overhead or click to select the general ledger account from a Lookup List.