Click to select the default invoice status to be used when you generate invoices from this recurring vendor invoice template.

• Open - An invoice with a status of Open can be selected for payment.

• Payment Hold - An invoice with a status of Payment Hold cannot be selected for payment. To save an invoice with this status, you must enter a default reason for the payment hold in the Default Hold Reason field.

• Pending Approval - An invoice with a status of Pending Approval cannot be selected for payment until the status is changed to Open, Pay, or Manual Payment. To save an invoice with this status, the invoice must conform to the settings on the Accounts Payable Settings screen.

• Pay - An invoice with a status of Pay will be paid the next time checks are generated.

• Manual Payment - An invoice with a status of Manual Payment cannot be selected for payment. You must pay the invoice manually, typically by cash or credit card.

Enter the code of the Company screen for the invoice or click to select the company from a Lookup List.

Enter the total invoice amount to be used when you generate invoices from this recurring vendor invoice template.

If you have an outstanding balance with the vendor, enter the amount of the outstanding balance. For example, if the recurring invoice is for an equipment loan, enter the outstanding balance on the loan. Each time you generate an invoice, the balance will reduce accordingly.

If the invoice is for an ongoing payment (for example, a lease payment) , Viewpoint, Inc. recommends entering all 9's in this field and entering either a stop date or the remaining number of invoices.

Click to select the frequency that you will generate invoices from this recurring vendor invoice template.

• Weekly - Once every week.

• Biweekly - Once every 14 days.

• Monthly - Once every month.

• Semi-monthly - Once every 15 days.

• Bi-monthly - Once every two months.

• Quarterly - Once every three months.

Enter the effective date for the recurring vendor invoice template or click to select the date from a Date Picker. The default start date is the current date.

If the invoice has an expiration date (for example, the invoice for an office lease payment), enter this date as the stop date for the recurring vendor invoice template or click to select the date from a Date Picker. Leave this field blank if you want to manually set the remaining number of invoices or set this recurring invoice template to never expire.

Enter the date of the most recent invoice for this recurring payment or click to select the date from a Date Picker. Each time you generate an invoice, the last date updates accordingly.

Enter the date of the next invoice for this recurring payment or click to select the date from a Date Picker. Each time you generate an invoice, the next date updates accordingly.

If you set values for the invoice amount and remaining balance, ProContractor automatically calculates the remaining number of invoices. Each time you generate an invoice from this template, the remaining number of invoices will reduce accordingly.

If you want to manually set the remaining number of invoices, enter the remaining number of invoices that you will generate from this recurring invoice template in the field. For example, if the invoice is for an office lease where all payments are for the same amount until the end of the lease, you may want to manually enter the remaining number of invoices within your lease term.

Leave this field blank if you have set a stop date for the recurring invoice template or want to set the recurring invoice template to never expire.

Enter the original balance for the recurring invoice. For loan payments, enter the original loan amount; for ongoing items such as rent that do not have a lump sum balance, Viewpoint suggests entering all 9's.

Displays the number of invoices posted to date for the recurring invoice. If needed, enter the number of invoices to date.

Displays the total amount invoiced to date for the recurring invoice. If needed, enter the amount invoiced to date for the recurring invoice. The amount invoiced to date cannot exceed the original value.

If the default invoice status set in the Generate Invoices with Invoice Status field is Payment Hold, enter a default reason for holding the payment.

Defaults to the code of the payment terms set on the Vendor screen. If needed, you can modify the payment terms for this recurring vendor invoice. Enter the code of the default Payment Terms screen to be used when you generate invoices from this recurring vendor invoice template or click to select the default payment terms from a Lookup List.

Enter the total discount amount to be used when you generate invoices from this recurring vendor invoice template.

Enter the invoice description to be used when you generate invoices from this recurring vendor invoice template.

Defaults to the report type set on the Vendor screen. If needed, you can modify the report type for this recurring vendor invoice. Click to modify the report type to be used when you generate invoices from this recurring vendor invoice template.

• None

• Rents - 1099-MISC

• Legal Services - 1099-MISC

• Interest Income - 1099-INT

• Construction Subcontractor Payments - T5018

Click to select the status of the recurring vendor invoice.

• Active - Recurring vendor invoice is available for use and appears in lookup lists.

• Inactive - Recurring vendor invoice is not available for use and does not appear in lookup lists on other screens. However, it persists in previous selections.

Enter any comments or notes about the recurring vendor invoice.

Click to select the address type to be displayed.

• Vendor Address – The vendor’s main address.

• Purchase Address – The address for purchase orders to this vendor.

• Remit To – The address for payments or remittances to this vendor.

Displays the first line of the street address for the selected address type.

Displays the second line of the street address for the selected address type.

Displays the city for the selected address type.

Displays the state or province for the selected address type.

Displays the ZIP Code or postal code for the selected address type.

Displays a unique identifier for the line item.

Displays the distribution Company screen for the profit center.

Click to select the transaction type for the distribution line.

• General Ledger Only

• Project Cost

• Equipment Cost

If the transaction type is Project Cost, enter the code of the Project screen for the line item or click to select the project from a Lookup List.

If the transaction type is Equipment Cost, enter the code of the Equipment screen for the line item or click to select the equipment item from a Lookup List.

If the transaction type is General Ledger Only, this field is disabled.

If the transaction type is Project Cost, enter the Project screen for the line item or click to select the project cost code from a Lookup List. The cost code is used to track revenue for a project.

If the transaction type is Equipment Cost, enter the Equipment screen for the line item or click to select the cost code from a Lookup List.

If the transaction type is General Ledger Only, this field is disabled.

If the transaction type is Project Cost, enter the code of the About the Enter Change Management Record screen for the line item or click to select the change management record from a Lookup List.

If the transaction type is General Ledger Only or Equipment Cost, this field is disabled.

Enter the code of the Cost Type screen for the line item or click to select the cost type from a Lookup List. The cost type must be set up for use with the selected distribution company and vendor.

Enter the code of the Division screen for the distribution line or click to select the division from a Lookup List. If there is only one valid division, ProContractor enters that division automatically.

If the transaction type is Project Cost, displays the project or cost code division and cannot be changed.

If the transaction type is Equipment Cost, displays the equipment item division and cannot be changed.

Enter the Chart of Accounts screen for the line item or click to select the cost account from a Lookup List. The cost account must have the same transaction type as the line item.

Enter the code of the sales Tax Authority screen for the line item or click to select the sales tax authority from a Lookup List. You must specify either a sales tax authority in this field or a use tax authority in the following field.

Enter the code of the use Tax Authority screen for the line item or click to select the use tax authority from a Lookup List. You must specify either a use tax authority in this field or a sales tax authority in the previous field.

Click to indicate whether tax should be charged on the line item. This value is set to No by default if any of the following conditions are true:

• The distribution company for this line item has a tax exemption number for the selected sales or use tax authority.

• The purchase order for the line item is associated with a project and that project has a tax exemption number for the selected sales or use tax authority.

• The purchase order for the line item is associated with a project and the customer for that project has a tax exemption number for the selected sales or use tax authority.

• The tax authority, distribution company, transaction type, and cost type combination for this line item is set as not taxable by default for the Tax Authority screen

Enter the number of units for the line item.

If a unit of measure is set up for the item, displays the unit of measure. Enter or modify the Unit of Measure screen for the line item or click to select a unit of measure from a Lookup List.

Enter any comments or notes about the line item

Enter the purchase amount for the line item.

Enter the retainage amount for the line item.

Displays the tax amount for the line item based on the sales or use tax authority and the taxability of the line item.

Enter the freight amount for the line item.

Displays the total invoice amount for the line item.

Displays the codes of the tax authorities for the line item. You can add tax authorities as needed. You can modify or delete any linked tax authorities, but you cannot modify or delete the primary tax authority from the Tax Detail grid. If you want to modify or delete the primary tax authority, modify the Tax Authority field in the Distribution grid.

Displays the taxable amount of the line item for the tax authority. If you want to modify the taxable amount, enter the taxable amount.

Displays the non-taxable amount of the line item for the tax authority.

Displays the tax amount of the line item for the tax authority. If you want to modify the tax amount, enter the tax amount.

Enter the code for the Company screen from which the payment will be made or click to select the company from a Lookup List. This is the asset company for the payment.

Enter the Chart of Accounts screen to be used for recurring vendor invoice payment or click to select a cash account from a lookup from a Lookup List.

Click to select the method of payment for the recurring vendor invoice.

Invoice Status = Manual Payment

• Cash

• Credit Card

• Electronic Funds Transfer

• Hand Written Check

  Invoice Status = Pay

• Computer Printed Check - ProContractor assigns a check number for a computer-printed check. When you print the check for the invoice, ProContractor assigns a transaction number and records the transaction date.

Displays the current balance of the cash account.

Enter a code of up to 4 numeric characters to identify the payment group. Payment groups enable you to group together multiple invoices and to print a single check.

Enter a unique number to identify the payment. If you are paying with a handwritten check, enter the check number.

Enter the transaction date for the payment or click to select the date from a Date Picker.

Enter the number of the credit card used for the payment. Do not enter dashes or spaces.

Enter the expiration date of the credit card used for the payment or click to select the date from a Date Picker.

Enter the Card Verification Value (CVV) of the credit card used for the payment. The CVV is also known as the Card Security Code. It is typically a three-digit number printed to the right of the signature line on the back of the credit card. On some credit cards, the CVV is printed (not embossed) on the front of the credit card.

Enter any credit card billing information. This may be the ZIP code of the credit card billing address.

Enter the name that appears on the credit card used for the payment.

Enter the bank routing number for the Electronic Funds Transfer (EFT). This is also known as the ABA number. Do not enter dashes or spaces.

Enter the bank account number for the EFT.